Transportation Division Office Manager - Kanawha CountyLocation: Room 240B, WVFull-Time PermanentJob Number: DOT25PR002AWest Virginia Department of TransportationDistrict/Subdivision: Programming DivisionClosing Date: 9/12/2024 at 11:59 PM Eastern Time (US Canada)Nature of WorkThe Transportation Division Office Manager oversees all daily operations of a defined division within the Department of Transportation.
Responsibilities include payroll, personnel transactions, procurement, travel, and purchasing card coordination.
This role involves responding to employee inquiries and public complaints, coordinating unit work, assigning tasks to administrative and clerical staff, and compiling various reports on division efficiency and expenditures.
Performs other related duties as required.Typical Duties and ResponsibilitiesReceives and independently provides or prepares responses to inquiries, complaints, or requests from employees, personnel, or the general public.Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts.Coordinates the work of the units, assigns work, evaluates completed work, and writes reports on unit efficiency, expenditures, and contractual agreements.Processes travel reimbursement, invoices, and other necessary purchases for divisions with state P-Card; reconciles all purchases and enters inventory into REMIS.Prepares letters, reports, charts, forms, or memoranda.Processes and explains personnel-related forms and benefits for division employees.Oversees all day-to-day operations, payroll, transactions, and other human resource or personnel issues.Maintains personal contacts with individuals or groups from outside the Division of Highways or Department of Transportation.Travel may be required; therefore, a valid driver's license is required.Required Skills and KnowledgeUnderstanding of an extensive set of rules, regulations, guidelines, and operations to perform job duties.Knowledge of modern office practices and procedures.Knowledge of basic bookkeeping.Knowledge of agency policies and procedures.Knowledge of computer systems and software.Knowledge of state purchasing requirements and procedures.Ability to communicate effectively both orally and in writing.Ability to keep accurate ledgers according to agency reporting procedures.Ability to mediate disputes between the public and the agency.Required Education and ExperienceREQUIRED TRAINING/EDUCATIONBachelor's degree from a regionally accredited college or university.Substitution: Experience may be substituted for the required training/education through an established formula.REQUIRED EXPERIENCEFour (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.Substitution: Successful completion of graduate coursework may be substituted for two (2) years of the required experience through an established formula.Agency: West Virginia Department of Transportation (WV)Phone: 304-558-3111Website: https://transportation.wv.govDivision: West Virginia Department of TransportationAddress: 1900 Kanawha Blvd, East, Building 5, Room A-450, Charleston, West Virginia, 25305 #J-18808-Ljbffr
