Purchasing Manager

Job Number 23065186Job Category Finance & AccountingLocation W Milan, Piazzetta M. Bossi 2, Milan, Città Metropolitana di Milano, Italy VIEW ON MAPSchedule Full-TimeLocated Remotely?
NRelocation?
NPosition Type ManagementThe W Milan is currently recruiting for a Purchasing Manager.Reporting to the Director of Finance, the role is responsible for all purchasing operations at property level, such as: following established procedures in ordering, receiving, storing, distributing and payment of items; formulating an approved vendors list encompassing all categories, following Marriott International procurement policies and standard; and implementing internal procedures to ensure smooth operations flow.About usLocated in the heart of Brera, W Milan aims to set the tone in the city of Milan.
The first real luxury lifestyle in the city embraces the authentic Milanese spirit and all W Hotels passions.
W Milan redefines the luxury hotel scene of the Italian capital of fashion and design through its informal yet impeccable Whatever/Whenever service and trademark high energy.The impact you'll makeBeing a pre-opening, the Purchasing Manager will play a crucial role in bringing the hotel to life.
You like procedures, inventories, suppliers and contracts management and you have a deep understanding of Marriott's ethical conduct policies.
You understand the importance of policies and standards and you embrace systems and technology to accomplish your goals.
What we offerJoin the pre-opening team of the second W Hotel in Italy and gain international exposure to Marriott EMEA Leaders Professional career progression at international level in more than 8000 properties in Marriott InternationalLearning and development opportunities through online platforms, on the job trainings and classroom-based coursesDiscounts on hotel rooms, gift shop items, food and beverage in Marriott International portfolioInspiring and motivated management with international mindset Charity events, Wellbeing activities and sustainability initiatives through the TakeCare and 360 programsRecognition activities such as Talent of the month, Birthdays Lunch, Appreciation weeks Canteen service on propertyCORE WORK ACTIVITIES Managing Work, Projects, Policies, and Standards for Purchasing Across Departments Order all products, especially food and beverage based on business needs.Receive and inspects all deliveries.Check invoice on goods received against shipment to ensure quantity, quality, weights, and purchase specifications are as orderedAssist Kitchen and other departments in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.Communicate with all departments, vendors and other stakeholders to ensure timing of deliveries satisfies operation needs.Ensure that price and product availability issues are communicated as needed to the Kitchen, Food and beverage and other departments.Maintain inventory controls for proper levels, dating, rotation, requisitions, etc.Delegate and enforces first in/first out inventory rotation for all storeroom products.Enforce item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.Assist Kitchen and other department in maintaining/lower budgeted food/controllable costs.Complete period end inventory according to Food and Beverage and Accounting standard operation procedures.Maintain an accurate controllable log and beverage perpetual.Calculate figures for food and beverage inventory.Generate and provides accurate and timely results in the form of reports, presentations, etc.Use Marriott software and applications to perform daily and period end food and beverage costs.Ensure all LSOP's are adhered to by all employees.Demonstrating and Applying Accounting Knowledge to Purchasing Operations Ensure accurate administration of all invoices, and adherence to proper bookkeeping procedures.Complete administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).Monitor all taxes that apply, ensuring that taxes are current, collected and/or accrued.Compile, code, categorize, calculate, tabulate, audit, or verify information or data.Demonstrate knowledge of job-relevant issues, products, systems, and processes.Use computer systems (including hardware and software) and applications to program, write software, set up functions, enter data, or process information.Use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.Keep up-to-date technically and applying new knowledge to your job.Maintaining Finance and Accounting Goals Submit reports in a timely manner, ensuring respect of deadlines.Coordinate and implements accounting work and projects as assigned.Coordinate, implement, and follow up on audits for all areas of property operations.Generate and provide accurate and timely results in the form of reports, presentations, etc.Ensure profits and losses are documented accuratelyBalance ledgersReview financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvementAnalyze information and evaluates results to choose the best solution and solve problems.Supporting Purchasing Operations Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.Ensure disciplinary situations are addressed in timely fashion and with consistency.Ensures performance reviews are completed on a timely basis for supervisors and non-management employees.Achieves and exceeds goals including performance goals, budget goals, team goals, etc.Develops specific goals and plans to prioritize, organize, and accomplish your work.Complies with Federal and State laws applying to operations procedures.Supporting Property OperationsWork with operations teams to develop an operational strategy that is aligned with the brand's business strategy and leads its execution.Review comment cards, guest satisfaction results and other data to identify areas of improvement.Evaluate if discipline teams are meeting service needs and provides feedback to teams.Participate in walk-throughs on property to ensure that all areas are well maintained, and preventative maintenance processes are in place.Tour building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities.Review findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken.Work with team to put sustainable work processes and systems in place that support the execution of the strategy.Review reports and financial statements to determine operations performance against budget.Communicate a clear and consistent message regarding departmental goals to produce desired results.Support annual quality audits.Managing and Monitoring Activities that Affect the Customer and Guest ExperienceProvides excellent customer service by being readily available/approachable for all internal and external customers.Take proactive approaches when dealing with customers and guest concerns.Extend professionalism and courtesy to customers and guests at all times.Respond timely to customer service department request.Ensure all team members meet or exceed all hospitality requirements.Supporting Safety Standards and Work ProceduresMaintains sanitation and safety standards as specified in the brand guidelines.Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.Implements property emergency plan.Provides a safe working environment in compliance with Occupational Safety and Health Administration/MSDS.Implements and sustains property accident prevention programs.Follows property-specific recovery plans.Additional Responsibilities Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.Analyzes information and evaluating results to choose the best solution and solve problems.Interacts with all staff, vendors and stakeholders.Use existing computer applications effectively to post invoices, update items and costs based on business needs.Attends and participates in all pertinent meetings.Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.Demonstrates self-confidence, energy and enthusiasm.Manages group or interpersonal conflict.Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.Manages time and possesses organizational skills.Presents ideas, expectations and information in a concise, organized manner.Uses problem-solving methodology for decision making and follow up.Makes calls if necessary.CANDIDATE PROFILE Experience in a lead-purchasing position within luxury hospitality is an advantageKnowledge of procurement operations and financial acumenFluency in Italian and EnglishUnderstanding of Italian market purchasing operationsIdeally Birchstreet or inventory management systems experienceExperience in pre-opening operations in hospitality would be an advantage 4-year bachelor's degree in Finance and Accounting or related major preferredExplore our very big worldAs a world-class leader in the travel industry, there's no better place than Marriott International to make your mark.
Joining us, you'll get to entertain and meet people from all over the world as you build your experience.
You'll find a place where your personality and ideas are appreciated just as much as the work you do.
And you'll grow through opportunities to explore the business, opening yourself to various career options.
If you have the natural ability to communicate and enjoy working with others, we welcome you to join our global family.You're welcomed hereOur highest priority is making you feel as welcome as our guests.
We want you to know you're important to us and that you'll make an impact in your role, and for that, you'll be appreciated and valued.Marriott International is an equal opportunity employer.
We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture.
We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.Boldly coloring outside the lines of luxury, W turns the traditional notion of the extravagant hotel on its head.
Our irreverent attitude and taste for excess redefine revelry for the modern jet set.
Our guests have a lust for a life less ordinary that drives them to demand more, experience it all, and hit repeat.
We share our guests' passions, providing insider access to what's new and what's next.
Moderation is not in our vocabulary and we know that lust for life demands more, not less.
W guests soak it in and live each day with a mantra: Detox.Retox.Repeat.
If you're ready to create the energetic W scene that is magnetic to everyday disruptors around the world, then we invite you to explore a career with W Hotels.