The Amazon Business CPS team is seeking an exceptionally driven, fast-moving, resourceful and proactive Executive Assistant. We are a passionate team innovating the procurement processes for business customers in Europe. Our objective is to become the preferred Marketplace for professionals in the public and private sector.
The ideal candidate for the role will be detail-oriented, experienced in planning, and able to respond effectively and efficiently while maintaining flexibility, composure, and a good sense of humor. The individual in this role must understand business priorities, proactively anticipate needs, and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives inside and outside of the company, is critical.
The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture.
The position will require office attendance of 3+ days/week in our offices in Milan. This position is available in part-time only.
Key Job ResponsibilitiesManagement of complex calendar and scheduling to support teams in multiple locations.Manage domestic and international travel.Manage expense report coordination and submission.Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).Track and help drive completion of key deliverables and follow up on outstanding items.Act as a liaison for direct reports.Work closely with the leadership team, recruiting, and other Executive Assistants to provide support to the organization.Have fun at work and help others do the same.Minimum QualificationsBachelor's Degree.Several years of experience as an Executive Assistant.Experience with executive-level calendar management.Experience with domestic and/or international travel coordination.Experience with Microsoft Office Products.Superior attention to detail and ability to meet tight deadlines.Strong organizational, communication, and interpersonal skills.Ability to handle confidential information with discretion and deal with professionals inside and outside the company.Ability to work in a highly ambiguous environment.Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify, and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.
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