Posting Date: 10 Sep 2024 City: Genova Location: Genova, IT, 16129; Roma, IT, 144 Contract Type: Permanent Division: RINA Consulting Tender Industry Technical Recruitment Level of experience: Junior RINA is currently recruiting for a Energy Tender Management Advisor to join its office in Genoa or Rome, Italy within the RINA Consulting Tender Industry Technical Recruitment Division.
Mission The Tender Advisor plays a crucial role in supporting the overall tender management process, contributing to the timely and successful submission of tenders by ensuring compliance and accuracy in documentation.
Key Accountabilities Tender Documentation: Assist in the preparation of tender documentation, ensuring accuracy, completeness, and compliance with tender specifications.
Collaborate with internal teams to gather required information for inclusion in tender submissions.
Timeline Management: Work closely with the Tender Manager and senior staff to manage timelines for each tender, ensuring that deadlines are met.
Monitor and communicate progress to relevant stakeholders.
Compliance Assurance: Ensure that tender submissions adhere to tender compliance procedures, legal and regulatory requirements.
Collaborate with legal and compliance teams to address any issues related to tender compliance.
Data Management: Manage and update the Tenders Database, ensuring that it is accurate and up-to-date.
Archive all tender documents systematically for future reference.
Vendor Qualification: Support the qualification process for the company and its subsidiaries on the Vendor List.
Assist in managing the qualification procedures through Customer Suppliers Portals.
Research and Information Gathering: Monitor notices and outcomes of public and private tenders.
Conduct research to gather relevant information about potential tender opportunities.
Communication: Communicate with internal teams and stakeholders to gather necessary information for tender submissions.
Assist in maintaining effective communication channels throughout the tendering process.
Quality Assurance: Contribute to the quality assurance process by conducting reviews of tender documents.
Collaborate with team members to ensure the accuracy and quality of tender submissions.
Education Bachelor's Degree in Economics or Business Administration Finance ManagementMaster's Degree in Law Qualifications Previous experience in tendering, procurement, or a related field is advantageous but not always required.
Ability to manage time effectively and prioritize tasks to meet tight deadlines.
Competencies CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction EARN TRUST - Take everyone's opinion into account and remain open to diversity PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions PIONEER CHANGE - Actively embrace change and benefit from the new circumstances BUILD NETWORK - Forge trust relationships, across departments, and outside the organization MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraints ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way THINK FORWARD - Capitalise on experiences and translate them into action plans for the future With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors.
Our business model covers the full process of project development, from concept to completion.
The aim is to guarantee a project's technical, environmental and safety - and sometimes also economic and financial - sustainability.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas.
We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.
We are also compliant to the Italian Law n. 68/99.
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