DescriptionEnsure the performance of the subcontracting activities,in accordance with Construction Subcontracting Procedure and Project specificprocedures (for example Project Execution Plan, Construction Execution Plan,Main Contract Constraint and List of Back-to-Back Principles, etc).Prepare, get approvals and issue the ProjectConstruction Subcontracting Procedure (if any), the Subcontracting Plan andStrategy, the Project Subcontractors List and the Bidder List;Expedite and follow up the construction department forthe assessment of the clearness, completeness and consistency with SubcontractDocuments List of the documents issued by Technical Disciplines and availability ofConstruction Schedules and Budgets from Project Control; ensure the review ofthe documents, as appropriate, also notifying the Project Director/ProjectManager of any delay;Take care of all the activities functional to theissue of the Inquiries to subcontractors, including obtainment of theconfidentiality agreements duly signed, preparation of Instruction to Biddersand Subcontract Documentation, expedite the answers of Subcontractors and logthe status of the tenders;Perform the bids opening procedure in accordance withProject Subcontracting Procedure and examine the relevant Contractual sectionof the received quotations.Ensure the distribution of the information receivedfrom the Subcontractors to the relevant Functions for their specific analyses(in particular: unpriced quotations to the Functions involved in the Technical BidEvaluation; negotiate any deviation of commercial terms and conditions coordinatingwith Contract Management, Procurement,Legal, Group Finance; financial information to Group Planning & Control forthe Financial Bid Evaluation), tracking the related results;Guarantee the different phases of the Economic BidsEvaluation refinement, from the preliminary Bid Evaluation, through theintermediate, until the Final Economic Bid Evaluation, chairing the relatedevaluation processes and clarification meetings with subcontractors, as well asmaintaining the offer continuously updated;Estimate of the construction costs of new price listquantities received by engineering departments comparing with the originalproposal.
In case of new items/activities, estimate them utilizing the databaseor acting on the market, for relevant evaluation;Periodically report to subcontracting heads ofdepartment the status of bidding and subcontract status (Subcontracting Report)highlighting the main constrains and/or area of "concerns", planningthe actual status of subcontract status already agreed with the project team;Issuethe Subcontracts taking care of getting all the approvals and authorizedsignature, managing also the related distribution to the relevantFunctions/Contractors;Ensure the update of an archive of technical andcommercial data related to Subcontracts, to be used for the preparation offuture subcontract activities;Assist Subcontracts Administration Management in theresolution of claims or clarification on Subcontract Special Clausesinterpretation, if required;Assist, as required, Construction Proposals during theconstruction estimating process (subcontractor selection, obtaining quotations,negotiations of prices and terms and condition in case of "Pre-Award Agreements");Keep Subcontracts Administration Manager, PD/PM andthe Responsible of Subcontracting informed of all critical areas and recommendcorrective actions.Other requirements: Good level of English language as minimum (written andspoken)Minimum 5 years of experience in the same position inOil and gas/ Petrochemical projects and 3 years of experience at job sites anypositionCompany DetailsCompany: KT - Kinetics TechnologyOffice: RomaApply for this Job Post