RINA is currently recruiting for a CEO Executive Assistant to join its office in Genoa, Italy within the Consulting Planning, Monitoring & Business Support Division.
Mission
The Executive Assistant is essential in providing high-level administrative and secretarial support, ensuring the smooth operation of executive functions and contributing to the division's overall effectiveness and success.
Key Accountabilities Email and Authorization Management: Handle emails, including authorizations, responses, and archiving in designated folders.Timesheet and Expense Reimbursement: Manage and submit timesheets, and expense reimbursements, ensuring accuracy and compliance with company policies.Travel Management: Organize and coordinate travel arrangements for the CEO and accompanying colleagues, including the handling of visas and travel documentation when necessary.Calendar Management: Efficiently manage the CEO's agenda, ensuring all appointments, meetings, and deadlines are scheduled and communicated appropriately.Event and Meeting Coordination: Collaborate with colleagues to coordinate participation in events and arrange necessary services such as catering for meetings.Procurement Requests: Handle the management and processing of purchase requests within the system, ensuring all procurement activities align with company requirements.Education
High School Diploma/GED in Business Administration Finance Management
Qualifications Previous experience as an executive assistant or in a similar role.Excellent organizational and time management skills.Attention to detail and precision.Strong interpersonal and communication skills.Fluency in Italian and a good level of English are required.Competencies CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction.EARN TRUST - Take everyone's opinion into account and remain open to diversity.PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model.MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions.PIONEER CHANGE - Actively embrace change and benefit from the new circumstances.BUILD NETWORK - Forge trust relationships, across departments, and outside the organization.MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint.ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way.THINK FORWARD - Capitalise on experiences and translate them into action plans for the future.With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project's technical, environmental and safety - and sometimes also economic and financial - sustainability.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.
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