Transportation Procurement Associate - Kanawha County
Under close supervision, the Transportation Procurement Associate performs paraprofessional, full-performance level work procuring for the Department of Transportation and is responsible for purchasing functions, reviewing purchase requisitions for accuracy and completeness, contracts, inventory, and records management activities. Work may include the purchasing of goods or services requiring an in-depth knowledge of the area of employment. May be assigned job duties related to monitoring inventory and/or fixed assets. Performs related work as required.
Pay Grade 10 Typical Duties and ResponsibilitiesReviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts or if bids must be solicited; collects bids, secures bids, assists with public bid openings, and assists with bid reviews.Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in requisitions and adds needed information.Types and/or assembles requisitions, correspondence, memoranda, and reports. Requests, obtains and compiles all required documents from purchase requester to complete the purchase order.Records, monitors and tracks requisitions and purchase orders to streamline the procurement process.Enters and maintains fixed assets and inventory records in system of record including substantiating the validity of assets based on commodity codes, dollar thresholds and added property forms, updating and modifying records due to location or staffing changes, tagging fixed assets, and retiring assets in accordance with state guidelines for fixed asset and inventory control. Assists with conducting audits of fixed assets and inventory.Updates information posted to the DOT contracts web page.Travel may be required, therefore a valid driver's license is required.Required Skills and KnowledgeKnowledge of the State purchasing laws, rules and regulations.Knowledge of office methods, practices and procedures.Knowledge of basic math and/or bookkeeping.Knowledge of records retention and disposal.Ability to review forms accurately to determine standards and specifications are met.Ability to understand and follow instructions.Ability to communicate effectively, both verbally and in writing.Ability to establish and maintain effective working relationships.Required Education and ExperienceREQUIRED TRAINING/EDUCATION High School Diploma or Equivalent.REQUIRED EXPERIENCE Two years of full time or equivalent part-time paid experience in a broad range of purchasing commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit.Promotional Only: Two years full time or equivalent part-time paid experience as a Transportation Procurement Trainee.
BenefitsAnnual Increment PayPaid VacationPaid HolidaysPaid Sick LeaveFamily Medical LeaveLeave Donation ProgramMilitary LeaveEmployee Education Reimbursement & Leave ProgramFlexible Work SchedulesTraining OpportunitiesPromotion OpportunitiesPublic Employees' Retirement System:Employees enrolled in PERS Tier 1 contribute 4.5% of their gross salary. The Employer contributes 9%. Employees enrolled in PERS Tier 2 contribute 6.0% of their gross salary. The Employer contributes 9%.
Agency: West Virginia Department of Transportation (WV) Phone: 304-558-3111
Website: https://transportation.wv.gov Division: West Virginia Department of Transportation Address: 1900 Kanawha Blvd, East Building 5, Room A-450 Charleston, West Virginia, 25305
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