Transportation Division Office Manager - Kanawha County
Location Room 137, WV
Full-Time Permanent
Job Number: DOT25RE004A
West Virginia Department of Transportation
District/Subdivision: Public Relations
Closing Date: 12/5/2024 at 11:59 PM Eastern Time (US & Canada)
Job Overview The Transportation Division Office Manager oversees all daily operations of a defined division within the Department of Transportation. Responsibilities include payroll, personnel transactions, procurement, travel, and purchasing card coordination. This role involves responding to employee inquiries and complaints from the public, coordinating work among various units, assigning tasks to administrative and clerical staff, and compiling data for reports on division efficiency and expenditures.
Typical Duties and Responsibilities Receives and independently provides or prepares responses to inquiries, complaints, or requests from employees, personnel, or the general public.
Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts.
Coordinates the work of the units, assigns work, evaluates completed work, and writes reports on unit efficiency, expenditures, and contractual agreements.
Processes travel reimbursement, invoices, and other necessary purchases for divisions with state P-Card. Reconciles all purchases and enters inventory into REMIS.
Prepares letters, reports, numerical reports, charts, forms, or memoranda.
Processes and explains personnel-related forms and benefits for division employees.
Oversees all day-to-day operations, payroll, transactions, orders, and other human resource or personnel issues.
Personal contacts may include individuals or groups from outside the Division of Highways or Department of Transportation.
Travel may be required; therefore, a valid driver's license is required.
Required Skills and Knowledge Understanding of a wide range of rules, regulations, guidelines, and operations required to perform job duties.
Knowledge of modern office practices and procedures.
Knowledge of basic bookkeeping.
Knowledge of agency policy and procedures.
Knowledge of computer systems and software.
Knowledge of state purchasing requirements and procedures.
Ability to communicate effectively with a wide variety of people, both orally and in writing.
Ability to maintain accurate ledgers according to agency reporting procedures.
Ability to mediate disputes between the public and the agency.
Required Education and Experience REQUIRED TRAINING/EDUCATION Bachelor's degree from a regionally accredited college or university.
Substitution: Experience may be substituted for the required training/education through an established formula.
REQUIRED EXPERIENCE Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
Substitution: Successful completion of graduate coursework may be substituted for two (2) years of the required experience through an established formula.
Agency Information Agency: West Virginia Department of Transportation (WV)
Phone: 304-558-3111
Website: https://transportation.wv.gov
Address: 1900 Kanawha Blvd, East, Building 5, Room A-450, Charleston, West Virginia, 25305
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