Temporary Staff Officer (Finance And Accounting)

Temporary Staff Officer (Finance and Accounting) TITLE: Staff Officer (Finance and Accounting )Branch: J8 BranchGRADE: G15Type of Contract: TemporaryDuty Location : NATO Intelligence, Surveillance, and Reconnaissance Force (NISRF ), Sigonella, ItalyPOST SUMMARY1. NISRFNATO Intelligence, Surveillance, and Reconnaissance Force (NISRF) conducts full spectrum Intelligence, Surveillance, and Reconnaissance (ISR) operations in support of NATO decision-makers, member nations, and SACEUR's strategy. The Force provides NATO decision makers, from the political down to the tactical level, with near real-time and continuous surveillance and imagery information, concerning friendly, neutral and opposing forces, from stand-off positions. The Force provides actionable, fused multi-source intelligence through organic ISR Processing, Exploitation, and Dissemination (PED), and Fusion Analysis capability. All collected information and products will be available to NATO nations. The Force executes organic operational, support, and training tasks in the conduct of Force activities.Office of the Chief of Staff (OCOS) is comprised of a Joint Staff, headed by a COS and including Joint staff branches responsible for providing accurate and timely information to inform command decisions and optimize resources.The J8 acts as the Force's Finance and Budget advocate and advisor at all levels of NATO, including higher and lateral ACO HQs, ACT, NATO agencies, contributing to transformation and development of NATO Finance and Budget standards, doctrine, policies, plans and priorities affecting Force operations. The Branch is responsible for all aspects of the planning, financial control, management and execution of the Force's budgets, as well as any NSIP funds authorised for use by the Force. The branch is responsible for the promulgation of the Force's financial management policies and procedures and coordinates all relevant financial matters with external bodies and organisations. J8 is responsible for budget, procurement, acquisition, and financial and accounting functions throughout the Force. J8 leads the development of costs for services provided to the Force, and the financial aspects of Memorandum of Understanding (MOU) and other international agreements. The branch coordinates prioritisation processes for the Force COM, and reports to the ACO J8 for technical activities, and to the OCOS for staff activities, administrative issues, and the day-to-day financial management. The J8 is accountable to both the Force COM and the ACO FC for the proper execution of financial responsibilities and for the integrity of financial management.The Finance and Accounting Section (F&A) is responsible for the fiscal execution of the NISRF Operations and Support (O&S) and Communications and Information Services (CIS) budgets. The section is responsible to coordinate, arrange, execute and control all fiscal and accounting activities for the Force. The section exercises the payment and control functions within the Force in order to ensure appropriate and timely payment of invoices, recording of financial transactions and assets within the NATO Financial System (FinS), and preparation of annual financial statements.The incumbent is responsible for reviewing, authorizing, and recording all financial activities related to international and multi-national approved monetary credits. The incumbent supervises all finance and accounting functions.2. DUTIESThe incumbent's duties are:- Responsible to the Section Head for supervising day-to-day activities of the section in the provisions of responsive.- Finance and Accounting Services to the NISRF, Budgets, US foreign military sales cases, and other assigned programs, projects and budgets.- A uthorizing, within specifically delegated powers of authority obligation and expenditures of international funds approved for the use of NISRF.- Monitoring the NISRF official accounting records in line with related NFRs/FRPs for the approved budgetary credits, authorized expenditures and committed funds the related payable and receivable sub-ledgers including payments and receipts.- Advising separate budget, project, case and program holders on the status of accounting records insuring credits committed and paid accurately reflect the legal status of their accounts and are consistent with NATO/A CO guidance.- Sets up programs to provide for periodic joint review and validation of these accounts.- Monitors the budget execution for the credits managed at NISRF.- Analyzing and compiling the financial data to document the financial transactions in preparation of the official general ledger accounts.- Responsible for the day-to-day coordination with other stakeholders (Support Wing, NSPA, NCIA) to facilitate proper accounting management of the NISRF Fixed Asset and Inventory Register in line with NATO official financial reporting, ACO Policies and Directives.- Manage and review the creation of new assets, and coordinate with the ACO Corporate Accounting.- Management Section monthly depreciation and any related calculation/adjustments.- Responsible for monitoring the status of the CIP projects, including on-going communication with appropriate stakeholders (Property Accountable Officers at NISRF) to ensure assets are placed into service in a timely manner and recorded as such.- Contribute to the collection of the necessary information for audit and control by internal and external audit team.- Assist in the interim and final audit performed by internal/external auditors, including the preparation of PP&E audit schedules for the fixed assets accounts, as well as accumulated depreciation.- Support the process improvement and automation regarding PP&E and Inventory in line with ACO Policies and Directives.- Prepare and update finance and accounting guidance for PP&E and related topics.- Prepare written responses to internal and external formal inquiries for the revision of the Section Head.- Provide onsite assistance and training to include monitoring of budget execution and resolving customer service issues.- Support the Section Head in the recurring analysis and control of documents for property, accuracy and completeness as well as ensuring availability of budgetary credits.- Responsible to coordinate with the ACO Corporate Accounting Management Section and other NATO entities the iterative process in line with the assessed ACO tolerance of risk and to smooth the preparation of the transparency and accountability of the official NISRF General Ledger data.- Coordinate financial matters and IPSAS related accounting procedures with the ACO Corporate Accounting Management Section and other NATO entities.- Responsible for the control of the accounts of the NISRF, supports the preparation of the annual financial statement.- Responsible for monitoring NISRF collections and for the timely preparation of Accounts Receivable reports and dunning letters.The incumbent may be required to perform like duties elsewhere within the organization as directed.The incumbent is required to undertake operation deployments and / or TDY assignments both within and without NATO's boundaries.The work is normally performed in a Normal NATO office working environment. Normal Working Conditions apply. The risk of injury is categorized as: No RiskThe incumbent reports to the OGS GBXX 0010 - Branch Head (J8) - A-4/G203. QUALIFICATIONS AND EXPERIENCEESSENTIAL REQUIREMENTSUniversity degree in economics, accounting, business administration, finance, management or related disciplines and two years function related experience or a higher secondary education and completed advanced training in that discipline leading to a professional qualification or professional accreditation with four years post related experience.Experience in all activities involved in control of accounts and financial activities: reconciliation of accounts, preparation of payroll and examination of vouchers, records and controls commitments, obligation and expenditure of funds.At least 3 years of professional experience in accounting, economics, finance, or business management.Formal training in accounting or financial management is essential.Must have an English Standard Language Proficiency level of " professional" in Listening Speaking, Reading, and Writing (SLP 3333 based on NATO standards).DESIRABLE REQUIREMENTSPrevious NATO assignment.Experience working in an international / military environment.Extensive experience with automated financial accounting systems and office automation software packages, particularly spreadsheet applications.4. POSITION AND CANDIDATE PROFILEPersonal attributesThe incumbent must be experienced, demonstrating technical competence, maturity, ability to work under pressure and possess tact and strong diplomatic and advocacy skills. The incumbent is expected to manage contracts in support to the Commander. Incumbent must have a proven ability to work, when directed, with no supervision and inspire contract solutions, to lead and control fiscal resources.Professional contactsRoutinely, directly interrelates with members of the Force.Contribution to the objectivesThe incumbent main responsibility is to enable task received.5. CONTRACTThe selected candidate will be offered a one-year temporary contract of employment.The basic entry-level monthly salary for a NATO Grade G15 in Italy is Euro 5,939.03 which is not exempt from national taxation.6. HOW TO APPLY:1. HQ JFC Naples uses NATO Talent Acquisition Platform (NTAP), namely, TALEO.In order to apply for this vacancy, please visit the platform at: https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en , and search for vacancies within the Headquarters of interest.2. Essential information must be included in the application form. Each question should be answered thoroughly. Expressions such as "please see attached CV", or invitations to follow links to personal webpages, are not acceptable, and will be disregarded. Application forms must be filled out in English.3. Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgment please make sure the submission process is completed, or, re-submit the application.4. Shortlisted candidates invited to the interview phase, will be requested to provide, where applicable, copies of University diplomas listing the exams sustained, transcripts (that is, list of courses with grades and dates), for all pertinent university and vocational training courses.5. Candidates' individual telephone or email enquiries about the submission of their applications cannot be dealt with. All candidates will receive an answer indicating the outcome of their application.Note that once you create your profile, you will be able to use it on NTAP to apply for similar vacancies within NATO.Employment pre-requisites :Candidates are invited to submit their applications only if:• They are nationals of a NATO member country• They are over 21 and under 60 years of age at the time of taking up their appointments. Appointments of definite duration may be offered to candidates of 60 years of age or more, provided that the expiry date of the contract is not later than the date at which the candidate attains the age of 65.Additional information:A NATO security clearance and approval of the candidate's medical file by the NATO Medical Adviser are essential conditions for appointment to this post. Applicants are not required to possess a clearance at the time of applying, but they must be eligible for a clearance. HQ JFC Naples/NISRFSigonella will take action to obtain the required security clearance from the successful candidates' national authorities. #J-18808-Ljbffr