Technology Procurement Specialist - P3

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate.WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).ORGANISATIONAL CONTEXT  The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. The WFP Technology Division (TEC) seeks to digitally enable the organization to deliver this mandate in an effective and efficient manner, with sufficient agility required for humanitarian operations. The WFP Technology Division (TEC) operates all critical IT systems, improving operational efficiency, innovation, and sustainability. TEC aims to effectively enable the implementation of the WFP Strategic Plan through the I&T Strategy.
The position is based in Rome, HQ, and reports to the Chief, TECR.
JOB PURPOSE This role will work in the Resource Management branch of the Technology Division (TECR) and will collaborate closely with the TEC branches ensuring that they have the necessary procurement related guidelines and support, the correct application of procurement policies, principles, procedures, and rules governing WFP non-food procurement.
The incumbent will develop sourcing strategies for IT hardware, software, and complex IT consultancy services. The incumbent will implement procurement processes aligned with industry-standards, ensuring compliance with IT regulations, WFP's data protection policies and licensing requirements.
ACCOUNTABILITIES Develop sourcing strategies for IT hardware, software and complex IT consultancy services. Leverage technical evaluation methodologies and performance benchmarking, verify interoperability testing as well as industry research methodologies to identify best-fit IT solutions.Design proposals for optimizing IT sourcing operations, to enhance efficiency and reinforce TEC's reputation for quality, transparency, ethics and cost-conscious procurement strategies.Develop digital capabilities mapping for TEC's new Vendor Management Platform (VMP) on ServiceNow, driving digitization to maximize its functionalities towards the target state. Establish vendor assessment and contract management as standard divisional processes to enhance operational efficiency, ensure consistent vendor performance, and streamline contract administration.Lead the implementation and change management of WFP's new End-To-End Procurement Solution within TEC, driven by Supply Chain. Act as a TEC focal point and change agent to engage stakeholders, train staff and ensure adoption of IT procurement activities impacted by the corporate system change. Coordinate, assess, oversee and support project planning to ensure TEC's procurement processes fully integrate with the corporate Supplier Relationship Management (SRM) framework.Identify sourcing opportunities for process optimization and automation through the implementation of Artificial Intelligence (AI) and Machine Learning (ML) services to enhance operational efficiency.Develop TEC's procurement plan and processes in alignment with industry standard IT Service Management frameworks' principles from the Chartered Institute of Procurement and Supply (CIPS) and TEC's strategic goals. This plan incorporates cloud adoption and data strategy implementation ensuring IT solutions adhere to Information Technology Infrastructure Library (ITIL) guidelines, with a focus on scalable and reliable service design and transition.Capture, analyze and document business requirements for IT solutions and services ensuring alignment with procurement strategies. Manage the service catalogue of IT solutions for effective knowledge management and optimized sourcing decisions. Adhere to established processes for Business Relationship Management, Business Analysis, and IT Project Management.Work with suppliers to ensure their performance meets Service Level Agreements and quality standards, and promptly resolve IT vendor issues to maintain operational efficiency and service excellence.Engage with relevant stakeholders to negotiate and establish contracts and licensing agreements for IT products and services and oversee contract lifecycle management activities.Support TEC's Information Security Branch by embedding cybersecurity protocols into IT contracts, safeguarding against potential threats and vulnerabilities. Develop comprehensive strategies to address risks in IT procurement within digital transformation projects.Implement IT category management aligned with strategic objectives, prioritizing investments based on value and business alignment. Conduct price benchmarking and monitor contract renegotiations to maximize cost savings.Other responsibilities as required.MINIMUM QUALIFICATIONS AND EXPERIENCE: Education: University Degree with emphasis in one of the following disciplines: Economics, Business Administration, Information Technology, Computer Science, or another related field.Experience: At least 5 years of relevant progressively responsible experience in procurement, vendor and contract management.Knowledge & Skills: Category Knowledge, Market & Supplier analysis, Technical Aptitude, Strategy & Category Planning and InnovationsStrong analytical, organizational, and IT skills.Teamwork and intercultural management capabilities.Proficient in project management, effective communication and stakeholder engagement.Effective time management and multi-tasking abilities.Ability to listen and accept constructive feedback;Committed to continuous learning and self-development.Ability to plan, multi-task and manage time effectively and independently;Language: International Professional: Fluency (level C) in English language.TERMS AND CONDITIONS This is an International Professional position and is open to all nationalities.The selected candidate will be employed on a limited fixed-term contract of 1 year renewable.Limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period for up to 4 years. The position is based in Rome, Italy and the selected candidate will be expected to relocate. Incumbents of LFT positions are not eligible to apply for other mobile positions advertised internally through the Reassignment.WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days' annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
REASONABLE ACCOMMODATION  WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially.
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