Strategic & Business Assistant to BWS Partner and Executive PresidentFull time | Balich Wonder Studio s.r.l | Italy
Posted On 17/04/2024
Job Information Job Opening ID ZR_155_JOB
Department Name Executive
City Milano
State/Province Milano
20121
Job Description About BWS Balich Wonder Studio is an integrated entertainment Group that conceives, produces and delivers live experiences. We create visionary projects with long lasting value, from large scale Ceremonies to immersive shows, from events and brand experiences to destination experiences. We value emotions as the ultimate experience of everything we approach; we generate them through unique creativity and impeccable execution.
The Group is currently merging talents and skills of a multicultural team of more than 140 people coming from 20 countries and it operates through 3 divisions and two companies in Middle East: Ceremonies Division; Events and Brand Experiences Division; Destination Experiences & Immersive Shows Division; BWS-KSA , the branch in the Kingdom of Saudi Arabia and HQWS , the company based in Dubai, UAE, and serving the whole MEA Region creating and delivering events and activations.
The role The BWS Destination Experiences & Immersive Shows units follows all BWS long-standing projects, leading new project development and pre-production of new show formats, emotional master planning and attraction development.
We nurture all our projects as they evolve from abstract opportunities to major productions, developing visionary ideas and bringing them step by step into reality.
Your Mission: Reporting directly to the Executive President and Destination Experiences & Immersive Shows Unit Director, the Strategic & Business Assistant acts a point of contact and gatekeeper between the executive and other internal and external stakeholders.
He/she has the overall responsibility to maintain the Executive schedule and critical path milestones, ensuring that he is made aware of any issue that need immediate attention.
The Strategic & Business Assistant provides a broad range of highly skilled and highly confidential administrative and organizational support, maintaining strong interpersonal relationships with employees at all levels of the organization to prioritize critical issues and required information for the executive to facilitate efficient decision making.
Your responsibilities: - Manage the Executive agenda, defining business priorities and responding to requests for time and rescheduling when necessary
- Make preparations for department, staff and other internal/external meetings including creating agendas and preparing/collecting any meeting materials and or presentations
- Handle confidential business matters, working independently on special assignments and maintaining smooth operation of the office responsibilities of the Executive
- Operate independently in absence of the Executive, calling on staff when required. Assists and advises the Executive of any problems arising during absence
- Complete special projects for senior leadership. Produce high quality reports, presentations, or other documents as directed; provide analytical support for these projects and coordinate daily, weekly or monthly reporting to all partners/team members
- May lead projects or identify process improvements to enhance inefficiencies. Demonstrate a focus on promoting collaborative work and team environments
- Influence outcomes and handle ambiguous information and assignments that require individual research and collaboration with partners
What we expect from you: Prioritization and Problem Solving: your sound problem-solving approach and ability to prioritize makes you an expert at bringing order to chaos and navigating uncertainty with speed; you look around corners to solve problems before they arise, being able to find solutions that balance the personal needs of the executive with the needs of the business.
Polished Excellence : you have high EQ and executive presence, and a natural ability to build and maintain relationships across all levels and functions in the organization. You tactfully negotiate complex dynamics with sensitivity and discretion, effectively manage intricate projects and partnerships, and are a precise and polished representative of your Executive and of the company as a whole.
Ownership and Partnership : you're an expert at viewing the bigger picture, anticipating needs and identifying priorities. Because you know what needs to be done and when, you're able to set up systems and processes that optimize teams and processes in service of a unified goal. As you are prioritizing the Executive's time, you ensure that the details never slip through the cracks.
Expert Communication: you effectively drive alignment and understanding across stakeholders through efficient communication that reduces ambiguity both for yourself and for others. You understand the importance of both method and timing in communication, and you skilfully adapt your style to match context and meet the unique needs of your audience.
Requirements - Previous experience (3-5 years) in similar roles and/or in Executive Production or Project Management roles within Live Entertainment Industry
- Understanding of production and operational requirements for large-scale events and themed entertainment
- Exceptional analytical and conceptual thinking skills
- Oral and written communication skills
- Interpersonal and consultative skills
- Analytical thinking and problem solving
- Being detail-oriented and capable of delivering a high level of accuracy
- Strong acumen and sensibility for the Live Event business is fundamental
- Be able to work independently, but prepared to share with colleagues and communicate clearly and have good time management skills
- Happy heart, sharp mind, balanced approach
- Multiculturalist (able to understand the different habits and values of different people and countries)
- Ability to work calmly and effectively under pressure and to tight deadlines
- Ability to anticipate and forecast
- Strong people management and leadership skills
- Ability to multi-task and manage a varied and demanding workload
- Full professional proficiency in Italian and English
- Computer literate (MAC) with good experience of Microsoft Word and Excel
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