Senior Administrative Assistant, Center for Access, Success and AchievementTo view the position details and/or apply to a position, click on the View Details link below the Job Title.
If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244185SPosition Title: Senior Administrative Assistant, Center for Access, Success and AchievementPosition Type: StaffLocation: Villanova, PARecruitment Type: Internal/External ApplicantsWork Schedule: full-time/12-monthsDepartment: 702 - Center for Access Success and AchievementPosition SummaryThe Senior Administrative Assistant performs a variety of administrative duties in support of the department and students.
Specific responsibilities include but are not limited to: creating a welcoming and responsive experience for guests, managing CASA's resource portfolio, inclusive of the Lending Library, answering phones and emails, responding to inquiries, maintaining files, ordering supplies, supporting team member workflows, and preparing tuition remission and stipend approval forms for CASA graduate students.
The candidate must be comfortable operating in a public-facing position and serving as one of the first people someone sees when entering the center.
Having a service mindset, the selected candidate will need to be flexible, adaptable, and willing to perform both routine and non-routine tasks as needed.
In addition to front desk support for CASA Office, this role will also provide direct support to the Director as well as direct support to the CASA team.Duties and ResponsibilitiesCASA Program ManagementWorks directly with the CASA coaches (VIEW, AAP, STOVS, WISE) to support their caseload of students as it relates to programming and support of student growth and development as well as any critical needs.Payroll and Other Administrative Duties:Assist with the onboarding hiring process of graduate assistants and maintenance of their files and records.Managing disbursement of laptops to CASA students and inventory management of the laptop and calculator lending program, including scheduling laptop refresh and any needed repairs with UNIT.Assist Presidential Scholars with instructional digital purchases, as deemed necessary.Process stipend payments and tuition remission.Assist the Senior Associate Director with training and supervision of graduate assistants.Complete Purchase Order and P-Card transactions and process invoices and undertake basic accounting transactions/reporting/reconciliation as assigned.Assist the Senior Director with budget management, analysis of budget accounts, and financial forecasting.Photocopying, printing, collating, archiving, distributing mail/notices as needed.Ensure CASA has all required supplies on hand and orders supplies/equipment as requested.Facilitate and coordinate meeting scheduling for CASA staff, as needed.Coordinates equipment contracts/repairs, facilities requests, office supply maintenance, service contracts as necessary.Perform additional duties and assist with special projects as assigned.Minimum QualificationsHigh School Diploma Required.Three years of administrative experience in an academic or non-profit environment with progressively increasing responsibilities or any combination of skills, education, and training which provides the necessary skills, abilities, and knowledge required.Preferred QualificationsFive years of administrative experience in an academic or non-profit environment with progressively increasing responsibilities or any combination of skills, education, and training which provides the necessary skills, abilities, and knowledge required.Experience with managing multiple priorities, working independently, and as part of a collaborative team.Excellent communication, interpersonal, and technological skills required to work effectively with a variety of individuals and groups.Commitment to best practices in diversity, equity, and inclusion.Strong working knowledge of computer software packages, including MS Office, Google, and Banner.Attendance with programs and willingness to work flexible hours, including nights and weekends.Proactive self-starter with a demonstrated ability to take initiative, anticipate needs, and drive projects forward with minimal supervision.Physical Requirements and/or Unusual Work HoursThe Center for Access, Success and Achievement is a high-traffic and busy work environment with multiple peak periods of work activity across the calendar year.
Interruptions of work tasks to attend to phone or walk-in inquiries are the norm.
The Senior Administrative Assistant provides support directly to students on campus.Special Message to ApplicantsPosting Date: 10/21/2024Closing Date (11:59pm ET):Salary Posting Information: Commensurate with experience.Salary Band: 12Job Classification: non-exemptReferences NeededMinimum Number of References Needed: 3Maximum Number of References Needed: 3Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* How did you first hear of this employment opportunity?Documents needed to complete your application:Required DocumentsCover Letter / Letter of InterestResume / Curriculum VitaeOptional Documents #J-18808-Ljbffr