Job Description - Research Lines Administrative Assistant (2400006P) Commitment & contract: employee, full time Location: Genova ABOUT US At IIT we work enthusiastically to develop human-centered Science and Technology to tackle some of the most pressing societal challenges of our times and transfer these technologies to the production system and society. Our Genoa headquarters are strictly interconnected with the other 11 centers around Italy and two outstations based in the US. We promote excellence in basic and applied research such as neuroscience and cognition, humanoid technologies and robotics, nanotechnology, materials for a truly multidisciplinary scientific experience.
YOUR TEAM You'd be working in a multi-disciplinary group, where people with different backgrounds collaborate, each with their own expertise, to carry out the research.
The selected person will work closely with the Principal Investigators of different Research Lines and their teams, supporting them in all administrative activities.
Your main responsibilities will be: Interface for all relevant operational activities: drawing up orders and directly managing their issuance as part of the process of purchasing goods and services, in accordance with current legislation and with internal procedures, making use of the management information system (SAP) and monitoring the supply flow.Issue of Purchase Orders.Support in hiring procedures for employees and collaborators and management of student and undergraduate affiliation.Interface with the scientific representatives and the internal and external stakeholders for all secretarial-administrative matters, including checking the progress of the budget assigned to the Research Lines.Collaboration in the systematic archiving and conservation of supporting documents for expenses to prepare the relative reports.Support for the preparation of reports and reporting files.Organization of national and international travels of the Centre's staff.Organization of events, taking care of all the related obligations.ESSENTIAL REQUIREMENTS A Master or Bachelor Degree in Economic or Humanistic disciplines.Good knowledge of the English language.Familiarity with the main IT software packages, including Word and Excel.Cooperative approach with the stakeholders.Accuracy and good analytical skills.ADDITIONAL SKILLS Knowledge of SAP software.Experience in travel organization, administrative support and secretariat.Strong problem-solving attitude.High motivation to learn.Spirit of innovation and creativity.Good in time and priority management.Ability to work in a challenging and international environment.Ability to work independently and collaboratively in a highly interdisciplinary and multicultural environment.COMPENSATION & BENEFITS Competitive salary package for international standards.Wide range of staff discounts.2 days of teleworking per week.Flexible working time.WHAT'S IN IT FOR YOU? An equal, inclusive and multicultural environment ready to welcome you with open arms. Discrimination is a big NO for us!We like contamination and encourage you to mingle and discover what other people are up to in our labs!If paperwork is not your piece of cake, we got you! There's a specialized team working to help you with that, especially during your relocation!If you are a startupper or a business-minded person, you will find some exceptionally gifted professionals ready to nurture and guide your attitude and aspirations.If you want your work to have a real impact, in IIT you will find an innovative and stimulating culture that drives our mission to contribute to the improvement and well-being of society!We stick to our values! Integrity, courage, societal responsibility and inclusivity are the values we believe in! They define us and our actions in our everyday life. They guide us to accomplish IIT mission!If you feel this tickles your appetite for change, do not hesitate and apply!
Please submit your application using the online form and including a detailed CV. We inform you that the information you provide will be used solely for the purposes of evaluating and selecting professional profiles in order to meet the requirements of Istituto Italiano di Tecnologia. Your data will be processed by Istituto Italiano di Tecnologia, based in Genoa, Via Morego 30, acting as Data Controller, in compliance with the rules on protection of personal data, including those related to data security. Please also note that, pursuant to articles 15 et. seq. of European Regulation no. 679/2016 (General Data Protection Regulation), you may exercise your rights at any time by contacting the Data Protection Officer (phone Tel: +39 010 28961 - email: ****** - kindly note that this e-mail address is exclusively reserved for handling data protection issues. Please, do not use this e-mail address to send any document and/or request of information about this opening).
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