For our Headquarters in Lecco (LC), we are looking for a motivated professional to join the Group Transformation Office in the role of Project Management Specialist.
The Project Management Specialist supports the Group Transformation Office (TO) by planning and assuring delivery of both strategic and operational projects.
Essential duties and responsibilities of the PMO Specialist include but are not limited to the following: Responsible for facilitating the development of high-level programme/project plans, including collating lower-level plans into programme/project-level milestones; Support project design by guiding business leaders through the project charter template and by developing a project plan that meets the charter objectives with regard to scope, timeline, budget and resource; Develops, tracks and maintains dependencies throughout the project lifecycle; Develops and establishes resource tracking systems to ensure effective planning, forecasting and tracking of delivery across the group; Contributes to the review of policies and provides suggestions to achieve continuous improvement of Fiocchi group methodologies.
Within the context of monitoring and evaluation, ensures all projects submit and regularly update specific milestones and targets for the duration of projects' life-cycles and track progress as per group standards; Coordinate as required with project teams to monitor project adherence to plan (using project management software, as well as TO templates), implementing change control processes where scope, timelines, budgets, and/ or resources are impacted and/ or where risks or issues are identified; Ensure that project quality standards for processes and deliverables are known and followed, obtaining required approvals from project sponsors; Provides editorial support to programmes and projects, ensuring effective and timely dissemination of reports, in line with project documentation standards; Conduct project after-action reviews and submit lessons learned to the best practices repository; Act as the project management subject-matter expert on assigned projects and support broader company training objectives with regard to project management; Participate in standing TO roundtable discussions to share status, concerns, and best practices with other team members; prepare and present updates to Senior Management, as required.
SKILLS REQUIREMENTS Is systematic with regard to evaluating project status and is able to balance key dimensions of project status (e.g., schedule in Project Management Software, budget and resources assigned, etc.)
against one another; Able to make and defend decisions (e.g., regarding project quality standards); makes timely decisions exhibiting sound rationale, includes appropriate people in decision-making processes, and supports decisions with facts and data; Accuracy – Ensures that complete and comprehensive information has been received and shared regarding the status of the overall Strategic Plan; Takes responsibility for own actions and adheres to deadlines; requests and offers help, as needed; Analytical – Able to structure project deliverables and tasks based on targeted objectives; gather and interprets data required to make project decisions, complementing these with intuition and experience to develop meaningful recommendations; Problem Solving – Able to review projects which are behind plan and make recommendations regarding time, budget, and/ or resource allocation; understand when to escalate issues to superiors and/ or leadership; Speaks persuasively to project resources; is comfortable presenting challenging findings to groups; listens well and requests clarification, when required; responds to requests promptly and professionally; Captures information using TO templates; oversees written communication from the TO to stakeholders, as required; Builds rapport quickly at multiple management levels; is flexible with regard to changing priorities, instruction, and/ or stakeholders; respects the confidentiality of sensitive information; remains open to others' ideas and tries new things.
EDUCATION An advanced degree or equivalent experience/certification in Project Management is required.
Six Sigma certification is a plus.
WORK EXPERIENCE A minimum of 5 years of relevant and progressive professional experience, specifically in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects is required.
A strong experience with data analysis, management reporting and project management tools and information management systems is required.
Languages: Fluency of English is required Availability to travel within companies in three different countries WHAT WE OFFER Growth opportunities in a dynamic and challenging context, full time working hours, interesting salary package in line with the candidate's experience and background.
Soft Smart Working & Welfare Package