LHH Recruitment Solutions is looking for a Project Coordinator for a global company based in Bari.
Responsibilities Project Setup in OracleEvaluate commercial Terms and Conditions (T&C's) of client contracts and Purchase Orders (PO's); resolve, refer, or escalate discrepancies and omissions to appropriate personnel as necessary;Compare ERP data to contracts and PO commercial T&C's, identify errors and omissions, and notify appropriate personnel;Evaluate all client PO/Contract requirements related to shipment of equipment, including, but not limited to, billing and revenue milestones, payment securities, shipment and documentation requirements; manage all efforts to execute; and escalate issues to Senior Project Coordinator as necessary.Bank GuaranteesGenerate draft Bank Guarantees (BG), and submit to Manager for approval;Execute the BG, as approved by the manager.Project Coordination and LogisticsCoordinate efforts of a cross-functional team of client, supplier, packer, freight forwarder, carrier, and customs broker, to ensure timely delivery of product;Preparation of Import and contractual compliance documentation; monitor project schedules, identify high-risk shipments, and recommend and implement solutions;Create, manage, issue, and reconcile invoice milestones including deferrals, multi-currency and taxes across multiple projects;Record revenue in ERP, verifying contract requirement fulfillment with project leader and/or engineering managers when necessary;Ensure client issues related to commercial documents, invoices, receivables, PO, and schedules are resolved and communicated to clients, escalating to Manager as necessary;Create and monitor billing related milestones over the course of the project lifecycle, updating the ERP accordingly;Monitor project schedules, identify high-risk shipments, and recommend and implement solutions.Reporting and AnalysisReview assigned business reports, identify potential problem and risk items, validate with appropriate personnel, recommend and implement solutions, and make necessary corrections;Run export determination process, and research and resolve identified errors;Generate commercial invoices, packing lists and other required documentation and supply to internal and external project stakeholders.Your ProfileBachelor's degree in related field or equivalent education and/or work experience;1 year of experience in project coordination or internal/external client service;Demonstrated knowledge of contract terminology;Demonstrated experience requiring application of international shipping policies;Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills;Proficiency in an international shipping document creation and/or trade management software;Proficiency in Microsoft Windows, Excel, Word, Outlook, and an ERP;Availability to travel less than 5%.Office location: Bari
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