Organizational SettingFAO's Human Resources Division (CSH) provides HR strategies, policies, tools, guidance and oversight to FAO clients worldwide to ensure that the Organization attracts, develops and retains a diverse, skilled and highly motivated Importante Azienda, delivering on the mandate of the Organization.
Over the Importante Azienda years, CSH will focus on developing and implementing a people centered strategy, and positioning HR as a strategic partner contributing to the achievement of the mandate of FAO.The Human Resources Division is composed of two main clusters, (i) the Integrated Talent Management providing advice and managing position management, recruitment, mobility, staff development - training, performance management and social security, and (ii) the HR Strategy and Policy, providing HR strategic guidance, policy and oversight.
'Main PurposeThe Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.Supervision Received/ExercisedThe Programme Assistant reports to one or more professional staff and receives guidance from a higher graded Human Resources Officer.
He/she acts independently in routine matters.
Supervision received is focused on the quality of the work performed and provides for on-the-job learning.He/she acts independently in routine matters.
Supervision received is focused on the quality of the work performed and providesfor on-the-job learning.Working RelationshipsThe Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.Key Functions/Results Collect and compile data on programme/ project activities to support reporting on programme/ project delivery;Provide information on programme/ project expenditures and status of programme/ project budget;Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;Make arrangements for meetings, seminars and events:
implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;Perform other duties as required.
Impact Of Work The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWINGMinimum RequirementsEducation:
Secondary School EducationExperience:
Three years of relevant experience in financial and/or administrative support workLanguages:
Working knowledge (Level C) of English and limited knowledge (Level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish).Source:
(url removed)