The European Food Safety Authority (EFSA) , based in Parma, Italy, is looking for a Contract Agent, Function Group IV . Please send us your application by no later than 7 January 2025 at 23:59 (local time), following the instructions in the ANNEX.
The purpose of this call is to establish a talent pool (reserve list) that may be used for the recruitment of staff when a position becomes available and will be valid until 31/12/2025 . The validity of the talent pool may be extended.
IS THIS JOB FOR YOU? Are you a highly motivated professional with experience in the procurement or grant field? Do you want to play an active role within a dynamic team in a multicultural organization?
EFSA is looking for a Procurement & Grant Officer with a result-driven mind and an ability to work proactively both individually and in a team.
Your key responsibilities Ensure all necessary and legally compliant procedural steps are taken for the launch, evaluation and award of EFSA procurement and grant procedures. Support EFSA colleagues in the drafting and review of tender specifications, including selection and award criteria aiming to enhance call clarity and chances of success. Support colleagues with the resolution of complex contract and grant management issues, including application of contractual penalties, contract termination and advice on ownership and intellectual property issues. Work with other EU agencies on mutually collaborative agreements with a view to leveraging market experience and combining buying power. Contribute to the deployment of e-procurement and e-grant solutions. Work on the implementation and management of effective internal financial reporting, including optimisation of reporting tools, to ensure well-informed business decisions. Contribute to activities of market analysis and exploration of new outsourcing possibilities. Disseminate procurement, grants & contract management knowledge in the organisation. WHY EFSA? You will play an active role in an organisation that makes a difference to the lives of 445 million EU citizens. EFSA employs around 565 staff members, and its Scientific Committee and Panels engage highly qualified and independent scientific experts. Every position within EFSA plays an important part in creating an inspirational environment in which to work and develop.
EFSA's standards and values are driven by ethics and integrity, and all staff are expected to act in a manner consistent with its principles, including fairness, transparency and impartiality in work practices and conduct towards other people.
EFSA is an equal opportunities employer and encourages applications from all suitably qualified candidates without any distinction on grounds of age, gender, sexual orientation, impairment and disability, ethnic or social origin, religion or belief. All EFSA staff is committed to creating an open and inclusive environment.
As an EFSA staff member, you will have the chance to make a difference to European food safety while working in an international and dynamic environment. You will also be able to participate in several valuable networking opportunities across Europe.
The successful candidate will be recruited as Contract Agent Function Group IV with the basic salary starting from € 4.102,30 monthly, subject to an annual review of remuneration provided for in Article 64 and Article 65(1) of the Staff Regulations.
In addition to the basic salary, EFSA offers a range of benefits:
Various allowances such as a household allowance, expatriation allowance (16% of basic salary), dependent child allowance, and education allowance. The salary is subject to a Union tax deducted at source and staff members are exempt from national taxation. A wide range of leaves (e.g., annual leave, parental leave, public holidays) and flexible working hours. Besides working in EFSA's modern headquarters located in the heart of Parma, staff members are also offered the possibility to telework. A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Eligibility criteria Be a national of a Member State of the European Union, Iceland or Norway. Enjoy full rights as a citizen. Have fulfilled any obligations imposed by laws concerning military service. Be physically fit to perform the duties linked to the post. Have a thorough knowledge of one of the EU official languages and a satisfactory knowledge of another EU language. Meet the character requirements for the duties involved. Qualifications A level of education which corresponds to completed university studies of at least three (3) years attested by a diploma.
In case you do not fulfil all the eligibility criteria, your application will not be taken into consideration.
Selection criteria The following competencies will be assessed throughout the different phases of the selection procedure. Candidates are also expected to demonstrate effective communication in both spoken and written English as well as strong motivation for the position.
At least 2 years of professional experience in the procurement or grants field specifically, in developing tender specifications and ensuring legally compliant procedural steps for the launch, evaluation, award and implementation of procurement or grant procedures. Thorough knowledge of EU public procurement or grant rules applicable to the EU Institutions and Agencies; preferable with the use of e-grants or the public procurement management tool. Proven experience in using EU public procurement or grant knowledge, data and reports to provide concise information and advice on procurement, grants or contract management issues to inform management decision making. NOTE Candidates are invited to read the ANNEX that represents an integral part of this vacancy and provides information on how to complete the application, the steps of the selection process, the rules on independence and appeal procedures. Selection steps applicable to this selection procedure: following the CV screening phase, the best qualified candidates will be directly invited to the written test and interview with the selection board.
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