Benefits: 401(k)Dental insuranceHealth insuranceVision insuranceJob Description: We are looking for a highly organized and detail-oriented Process and Documentation Coordinator to join our team. In this role, you will be responsible for overseeing critical administrative and operational processes to ensure efficiency, accuracy, and compliance. The ideal candidate will be tech-savvy, proactive, and capable of managing multiple priorities effectively.
Key Responsibilities:
Audit Time Clock Records: Regularly review and verify employee time clock punches to ensure accuracy and compliance with company policies.Monitor Equipment Usage: Use computer systems to track and manage equipment allocation, maintenance schedules, and availability.Prepare Computer-Generated Estimates: Develop and write detailed estimates for projects or services using company-provided software and tools.Maintain Training Documentation: Organize, update, and ensure the accessibility of training-related materials and compliance records.Digitize and Manage Documents: Scan, categorize, and upload paper documents into the company's digital record-keeping system for efficient storage and retrieval.Assist with Collections: Support the accounts receivable process by following up on overdue payments, ensuring timely resolution, and maintaining accurate records.Qualifications:
Proficiency in Microsoft Office Suite and other relevant software.Strong organizational and problem-solving skills.Attention to detail with a focus on accuracy and efficiency.Familiarity with timekeeping and equipment tracking systems is a plus.Excellent written and verbal communication skills.Previous experience in administrative or process management roles is preferred.What We Offer:
Competitive compensation based on experience.A supportive and collaborative work environment.Opportunities for professional growth and development.
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