Our goal is to significantly improve the healthcare sector in a completely new way: a software platform that transforms the daily lives of medical practices and patients.
Our vision is a Software as a Service to help digitalize the healthcare industry fast. We developed AlfaDocs, the first 100% all-in-one cloud platform for Patient Relationship & Practice Management.
Every Alfa begins their journey with a fixed-term contract of 1 year (CCNL Commercio, III Level), with the aim of renewing to an indefinite term and continuing a long path of growth within our organization.
Location: Milan, Via Eritrea n. 21 20157 (Palazzo Tecniche Nuove) / Munich, Dachauerstraße 17, DE-80335
Full Time: Monday - Friday | 09:00 - 18:00 | 1-hour lunch break
Hybrid Mode: 60% office, 40% home office - 3 days in the office, 2 days remote
Start Date: 4th November 2024
Offered Salary (gross): 26-30K
Trial Period: 60 working days (3 months) or 6 months if hired in Germany
In your role, you will be responsible for: Administration Tasks: Invoicing: Managing the timely and accurate creation of invoices for clients and ensuring their distribution. Balancing: Ensuring that all financial records are in order and balanced on a regular basis. Banking: Managing daily banking activities, including transactions and deposits. Cash Collection: Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients. Financial Reporting: Preparing monthly reports to provide insights into the financial health of the company. Office Management Tasks: Employees' Travel Management: Organizing and coordinating travel arrangements for employees, ensuring cost-effectiveness and adherence to company policies. Inventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels. Accounts Set-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires, ensuring a smooth onboarding process. Offboarding: Assisting with the offboarding of employees, ensuring all necessary processes are followed. Milan Office Management: Overseeing the day-to-day operations of the Milan office, including food, beverage, maintenance, and rent management. Event Management: Organizing and managing internal office events, ensuring they are executed smoothly and within budget. Requirements Fluent Italian Advanced English and German (C1 level) At least 2-3 years of experience in a similar role, preferably with a focus on administration and finance/accounting. Knowledge of basic accounting principles and familiarity with financial software or tools (e.g., Fatture Web, Sportello Cloud). Excellent organizational and time management skills, with a proven ability to prioritize and manage multiple tasks. Strong attention to detail and ability to handle sensitive financial information with confidentiality. Proven ability to solve problems quickly and efficiently. Familiarity with Google Drive, Slack, Gmail, and other collaboration tools. Excellent written and verbal communication skills. Ability to work in a "win as a team" environment in a team of 4. Benefits Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor. Bonus for paid language courses. Training courses, books, workshops, and team-building activities for personal and professional growth. Partnership with Serenis (online psychotherapy platform) - three sessions offered by us. Regular company reunions (yearly meetups, Christmas dinner). Snacks and fruits are always available in the office, along with good beer at the end of the week. The selection process:
1st step - Talent Acquisition (30 min)
2nd step - HR Generalist & Administration (45-60 min)
3rd step - CEO (30 min)
Onboarding and Training: During the onboarding phase at AlfaDocs, you will always have a colleague ready to support you and responsible for your training. Unless otherwise specified, an onboarding period of 1 week is scheduled at our Munich office, where you will have the pleasure of meeting our entire team and visiting the beautiful city!
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