About CoreView (A Microsoft Gold Partner) CoreView is the Global Leader in Effortless M365 Security, Governance, and Administration.
Offering an end-to-end solution that stretches across the whole M365 ecosystem; from your tenant level configurations, right up to your most critical workloads.
Created by M365 experts, for M365 experts, CoreView makes best practice for M365 effortless by simplifying, unifying, and enhancing the M365 admin experience.
CoreView empowers 1500 M365 organizations to turn the tide on endless tasks, deliver best practice security, and drive ROI.
We are committed to creating a diverse and inclusive global workplace, helping each other achieve our goals, and trying to have fun along the way….
Job Summary The Office Manager in Milan will play a crucial role in ensuring the smooth and efficient operation of our Milan office.
This individual will manage office facilities, maintain relationships with suppliers, and handle various administrative tasks to support the Milan team.
The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.
The Office Manager will also provide essential support for onboarding new hires, managing health and safety activities, and facilitating communication between the Milan office and other departments within CoreView.
Responsibilities.
Facility Manage and organize the office: Management of contacts and relationships with suppliers: renew or improve office cleaning and maintenance services, manage communications with suppliers Schedule and plan office maintenance activities: contact the maintenance technician for ordinary or extraordinary maintenance activities Leading relationship with the Landlord: contacts the landlord in case of breakdowns or malfunctions of the air conditioner, fancoil, or emergencies Monitor and maintain break areas & conference rooms in Milan office, organization, cleanliness, stock, vending machines, etc.
; Manage the overall relationship with supplier for the Milan office; manage staff access passes, desk reservations, meeting room reservations, etc.
; ensure billing is addressed with Finance Dept.
Back office support for Milan office: Front office and general secretarial activities for the Milan office Corporate buyer activities: purchasing contract management, vendor management, stationery management and miscellaneous procurement for offices Archiving of digital and paper documents Provide supports to the other department in organize events, catering, lunches or dinners Organize the onboarding process for new hires: prepare documents, welcome kit, access badge assignment, insurance activation Manage shipments by courier in Italy and abroad: send documents, welcome kits, computers Process monthly attendance and meal vouchers: support colleagues in relation to requests for maternity leave, sick leave, holidays requests Manage Health & Safety activities: organize mandatory medical visits, organize courses on safety, first aid and firefighting, maintain contact with RSPP and the health and safety supplier Support to the Finance Dept in (customer reminders, invoice archive, VAT register control, sending customers invoices – check daily pec- others.
Requirements Problem solving oriented Outstanding organizational and time management skills; Excellent verbal and written communications skills; Discretion and confidentiality; Analytical skills; Ability to recognize conflict and prioritize workloads Enrolled in L.68/99 lists (CATEGORIES PROTECTED L.68/99) Ability to adapt and manage change Fluent in Italian and English International work experience strong plus Our Values Collaboration – Sharing knowledge, resources and support to drive success Ownership – Holding ourselves accountable for delivering excellence Respect – Valuing every voice to build a stronger tribe Empathy – Understanding each other to foster a supportive workplace Benefits Additional Notes All applicants will be required to take a pre-employment assessment for consideration.
CoreView is an Affirmative Action, Equal Opportunity Employer that values the strength that diversity brings to the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against based on gender, race/ethnicity, protected veteran status, disability, or other protected group status.
