Company Description We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,700 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.
Job Description
We are looking for a professional, qualified and enthusiastic candidate to take up a full-time position of an Office Manager to support our well-established office in Tbilisi.
You will think fast, be great at juggling various activities and act as the voice and the face of the company. You will ensure that our clients, colleagues, vendors and visitors feel that they are in good hands.
Office-based in Tbilisi, Georgia
Day-to-Day Office Activities: Ensure the smooth running of daily office activities;
Facility Maintenance: Oversee the maintenance of the facility; Coordinate repairs and renovations;
Supplier/Vendor Management: Manage office suppliers and vendors; Handle contract negotiations and management;
Budget Management: Develop and manage the facility budget.
Space Planning: Plan and optimize the use of available space; Manage space allocations.
Health and Safety Compliance: Ensure compliance with health and safety regulations.
Security Management: Oversee security measures to protect the facility, employees, and assets; Manage access control and surveillance systems.
Communication: Communicate effectively with staff, management, and external stakeholders; Prepare administrative reports.
Team Leadership: Lead and manage the administration team
Record Keeping: Maintain accurate records related to facility maintenance, repairs, and expenses.
Office Administration: Coordinate the purchase of office supplies; Manage office equipment in collaboration with IT Infrastructure services; Organize meetings and events.
Business Trip Support: Provide support for business trips, including hotel and flight bookings; Prepare supportive business trip documentation and reporting for Accounting.
Administrative Support: Provide administrative support to the Country Manager; Prepare and maintain various administrative reports as required by the Country Manager.
Qualifications
College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities
Demonstrated administrative experience
Full working proficiency in English and Georgian
Proficiency in MS Office (Word, Excel & PowerPoint)
Prior experience in an international company is a plus
Prior experience with facility management is a plus
Strong communication and organisational skills
Problem-solving skills, ability to multi-task, take initiative and act proactively
Discreet, trustworthy and able to manage confidential information
Additional Information
If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.
