Office Assistant – Maternity Cover

Tasks and Responsibilities: Manages welcoming visitors, routes incoming calls to the appropriate party, handles incoming correspondence e-mails, and oversees calendars for internal meetings.
Organizes shipments, reorders to suppliers, and keeps contacts with suppliers.
Provides administrative support, general staff support, and deals with employee requests.
Plans events and gathers materials for conferences.
Files expense reports and employee reimbursements.
Drafts and edits materials and communications for the organization's website and newsletter.
Provides support to HR activities, handles office tasks, training sessions, and seminar registrations, and compiles and updates records.
Essential Requirements: Bachelor's degree (preferably in a business-related field).
At least 2 years of relevant work experience in a company.
Fluency in English (minimum level required: B2; preferred level: C1).
Advanced computer skills in MS Office.
Familiarity with Enterprise Resource Planning (or ERP) systems.
Soft Skills: Reliability and discretion.
Communication, negotiation, and relationship-building skills.
Organizational and problem-solving skills.
Ability to "make things happen".
Time management, outbound, and inbound priority management.
NB: The position is also open to people belonging to protected categories (L.68/99).

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