Job overview
- As Office Assistant you will support our Executive Assistant in the efficient management of all back office operational standards and procedures in the estate. It is a dynamic role and you will have a strong learning experience, managing several tasks in collaboration with our creative team for copywriting, hospitality team etc. You will be in a harmonious work atmosphere with a focused approach on teamwork.Main duties and responsibilities:
- You will manage information flow in a timely and accurate manner;
- You will manage executives' calendars set up meetings and travels for family Bolza (all bookings, flights, hotel etc.);
- You will maintain records of income, expenses, etc.;
- For our Castello Hotel/Houses - you will prepare VIP information on interesting guests for CEO and alerting him;
- You will be a team player, sharing important information in an appropriate manner adjusting his/her communication style according to the situation; liaise with other colleagues giving clear instructions about task, follow up activities and outcomes;
- You will collaborate with the administration team;
- You will maintain clippings from publications and, on occasions, pass these to HR Manager for the staff board;
- You will be responsible for adapting texts from English and/or creating effective texts for Reschio's advertising campaigns, websites, and e-commerce.
- You will be in charge of microcopy for advertising campaigns (ADV), texts for websites, editorial plans and e-commerce,
Main skills and competencies required:
- At least 3 years previous experience in similar role in a dynamic and organized environment;
- Strong values of integrity and ethical conduct;
- High-level discretion and privacy sensitivity;
- Quick thinker, ability to cope under pressure and can work towards tight deadlines;
- Strong communication skills both written and verbal;
- Excellent interpersonal skills and active listening;
- Be confident in the daily use of IT software and Microsoft suite;
- Excellent guest's services and interpersonal skills;
- Be a team player and have a pro-active approach;
- Be able to perform in a dynamic work environment;
- Fluent in English and Italian (C2 level);
- Be confident with accounting and admin.
We offer:
- Learning & development training;
- Well-being activities (Yoga classes, get together activities, etc.);
- Competitive salary offer.
- Further details will be provided during the job interview.