Job Description - Office Assistant (2403590)
Job PostingDate: 25/Nov/2024
Closure Date23/Dec/2024, 10:59:00 PM
Organizational Unit: CSH - Human Resources
Job TypeStaff position
Primary Location: Italy-Rome
Duration: Fixed-term: one year with possibility of extension
Post Number: 2010467
CCOG Code: 2101
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture. • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply. • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct. • All selected candidates will undergo rigorous reference and background checks. • FAO staff are subject to the authority of the Director-General. Main Purpose The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.
Supervision Received/Exercised The Office Assistant reports to the Human Resources Officer and acts independently on routine matters.
Working Relationships The Office Assistant interacts with a variety of colleagues from within the work unit.
Key Functions/Results Type, format and draft routine correspondence.Receive and direct telephone calls and visitors.Enter, retrieve, structure and update selected information and data.Set up and maintain office files and reference systems.Initiate, view and track a variety of administrative transactions.Support the organization and administration of meetings, workshops and events.Assist with arranging for travels.Ensure availability of office supplies and appropriate maintenance of office equipment.Perform other duties as required.CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Education: Secondary School Education.
Experience: Two years of relevant experience in office support work.
Languages: Working knowledge (proficiency - level C) of English.
IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment.
Technical Skills Good knowledge of the communication and documentation standards.Good knowledge of corporate computerized financial, travel, human resources systems.Good knowledge of the organizational structure.Desirable Qualifications And Skills Experience in dealing with sensitive and confidential information.Extent and relevance of experience in drafting routine correspondence and organizing events.Intermediate knowledge of another FAO official language.Experience in retrieving, compiling and assembling statistical and numerical data.Advanced knowledge of MS Excel.Good knowledge of MS PowerPoint.Experience in a front office environment providing client-oriented service.ADDITIONAL INFORMATION • FAO does not charge a fee at any stage of the recruitment process.
• To be eligible for this position, candidates must be nationals of the country of the duty station.
HOW TO APPLY • To apply, visit the recruitment website at Jobs at FAO and complete your online profile.
• Incomplete applications will not be considered.
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