Job Post: MATERIAL SUPPLY MANAGEMENT MANAGERDescription Mission Following the guidelines/methodologies of the Material Supply Management HoD, and in coordination with the Project Procurement Coordinator/Manager, the Project Manager, and Contract/Subcontract administration manager assigned to the project, he/she is in charge of:
Instructing, implementing, and supporting the procurement projects teams regarding the application of the correct methodologies for the management of contracts with Vendors (e.g., vendors' claims, Liquidated Damages, Major Back Charges, administration of payments and bank guarantees, defined as "Disputes").Drafting and negotiating with Vendors the requests for compensation of Liquidated Damages and backcharges for critical Purchases.Following up the proper administrative closing of the Disputes.Key Activities & Responsibilities Following the guidelines of the Material Supply Management (MSM) HoD, and in coordination with the Project Team, the Material Supply Manager shall:
Identify the critical supplies in accordance with the applicable work instruction.Liaise with the Procurement Coordinator/Manager and (when required) the Project Manager in determining the proper moment for the MSM activities to begin, given the status of the Project.Lead (in accordance with the applicable work instruction) the technical and commercial meetings with Vendors relevant to critical supplies matters.Assist (in accordance with the applicable work instruction) the technical and commercial meetings with Vendors relevant to non-critical supplies matters, and/or MSM Engineers if required by MSM HoD.Liaise with the MSM cost engineer in preparation of cost estimates when required.Assist the MSM cost engineer when required in preparation of MSM activities report.Liaise with the MSM Legal Manager and (if required) MSM HoD in determining contractual/legal strategy of back-charges preparation.Ensure the analysis of the Project material requisition to identify the possible criticality from the early stage of the work.Ensure the implementation of preventive actions to correctly manage all the criticality of the project.Evaluate the status of the orders and ensure the correct flow to provide instruction to the procurement project teams about any applicable corrective and recovery action, proper administration of payments and bank guarantees.Draft notifications having contractual relevance for critical material Purchases.Draft, verify and issue the documentation for the application of the Major Disputes to Vendors, ensuring the related management in line with relevant contractual provisions, to better protect the Company's interests.Negotiate the Major Disputes; draft and finalize the relevant Memorandum of Understanding and agreements with the support of MSM Legal Manager.
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