Logistics Assistant

The scope of work is the management of Shipping and Custom activities listed below.
Main tasks
Ensure the coordination of the Shipping and Customs activities so that all goods are delivered to the final destination and properly transported to avoid physical damage and delay with respect to Projects.
Manage and prepare the documents necessary for the execution of shipping and customs activities, such as import, export and transit of goods according to the customs requirements of the countries of departure, transit and arrival.
Provide Shipping and Customs reports in accordance with Project requirements.
Ensure the archive of shipping and customs documents.
Prepare the Projects / operations specific procedures for Shipping, Customs and packaging of Projects / operations material.
Plan the Shipping and Customs activities with all involved parties (Project Material Manager, Expediting Department).
Coordinate the Freight Forwarders and / or Customs agents with regard to the management of the transport of the goods, in accordance with the Contract Terms and Conditions.
Ensure the necessary studies for abnormal cargoes, such as method statement, drawings, transport procedures, are available and distributed according to Projects / operations requirements.
Use and ensure timely updating of Saipem IT Sys (adequate training will be ensured).
Check Forwarders invoices and approve them.
**Requirements**:
Ability to use computer IT systems such as Microsoft Office 365 package.
**Industry experience**: minimum 3 years.
Fluency in Italian and English
The project duration is one year, and the position is based in Milan.
**Spoken and written languages**: fluent Italian and English