Job Summary Grade: NF02, Salary Code: N/A.
Performs a variety of administrative support duties that involve recruiting, processing personnel actions, conducting orientation training and exit interviews, and completing the submission of performance appraisals.
Duties and Responsibilities Performs duties in connection with recruiting applicants for nonexempt and exempt positions. Reviews requisitions submitted and prepares vacancy announcements. As necessary, places appropriate advertisements in local newspapers, contacts schools, etc. Screens applications received and reviews personnel jackets to determine eligible employees based on minimum qualification requirements. Prepares and processes all types of personnel actions (new hire, pay, promotion, transfer, classification, etc.) using the automated personnel system database. Conducts orientation sessions for new associates to familiarize them with basic personnel policies and associate benefits. Also conducts exit interviews for separated associates. Administers the annual work performance appraisal program. Forwards forms to supervisors within the prescribed number of days prior to the due date for submission. Reviews returned forms for completeness and prepares required reports. May provide clerical support in conducting annual area wage surveys. Contacts department managers and union officials to obtain names of individuals designated as data collectors. Types letters to various companies to be canvassed, requesting their participation, schedules, appointments, etc. Compiles statistical data in connection with the preparation of reports. Researches records when gathering required data and coordinates with managers as necessary. Works closely with supervisor in connection with BBAs and sets up retention registers of individuals in affected areas. Based on rights determined by supervisors, prepares and types letters of notification. Implements the Status of Forces Agreement (SOFA) sponsorship program for pertinent applicants as applicable. Ensures that provisions are met prior to referring SOFA sponsorship required applicants to selecting officials. Completes processing following established procedures. Types a variety of material related to assigned functions such as completion of forms, letters, messages, reports, etc. Makes and files correspondence in personnel jackets of employees. Processes workers compensation claims in accordance with established procedures as necessary. May coordinate and initiate travel arrangements for Navy Exchange personnel on official travel. Performs other related duties as assigned. *MUST BE 18 OR OLDER TO BE ELIGIBLE* General Experience 1 year general office clerical experience which has demonstrated the ability to perform clerical duties satisfactorily.
Specialized Experience 1 year specialized experience which required the applicant to acquire the ability to apply knowledge of the rules, regulations, procedures, and program requirements of one or more areas of personnel disciplines (i.e., staffing, benefits, compensation, etc.).
Substitution of Education for Experience Study completed in a college, university, junior college above the high school level may be substituted on a basic of one half an academic year of study for six months of experience. A business or technical school or other comparable institutions above the high school level may be substituted provided such subjects as business English, office automation, business mathematics, bookkeeping, or accounting were studied. No credit will be allowed for training which has been obtained only or primarily basic skills of typing or refresher courses.
Specialized Experience For the first year of specialized experience, study successfully completed in a college, university, junior college above the high school level may be substituted at the rate of one half an academic year of study for six months of specialized experience provided the study included a minimum of six semester hours or the equivalent per year in subjects closely related to the personnel field. Such subjects include statistics, psychology, sociology or other social sciences, English composition, journalism or other courses where primarily emphasis is on writing skills, public administration, personnel administration, industrial relations, or similar courses dealing directly with subjects in the personnel field, organization management, and management analysis.
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