HR Admin Specialist Purpose of the job
The HR Admin Specialist is responsible for providing comprehensive administrative support to the Human Resources department, ensuring the efficient operation of HR processes. This role involves assisting with recruitment, employee records management, benefits administration, and HR compliance tasks. The HR Admin Specialist also acts as a point of contact for employee inquiries and helps maintain a positive and productive workplace culture.
Responsibilities:
HR Administration:
Maintain and update employee records on HR Information Systems
Manage attendance (checking time sheets, managing sickness and other absence events)
Ensure all HR policies and procedures are up to date and comply with labor laws
Assist with onboarding and offboarding processes, including preparing employment contracts and exit documentation
Manage HR-related correspondence, including issuing letters, contracts, and other formal communications
Liaise with external payroll provider to ensure prompt and correct payroll monthly delivery
Support HSE department as required (e.g. medical visits for new hires)
Support PFSO for Port Permits and Background Check procedures
Collaborate with Finance department to ensure correct accounting recording and payments (e.g. pension funds, health insurance)
Handle employee inquiries related to payroll and benefits and liaise with external benefits providers
Recruitment Support:
Assist in posting job advertisements on various platforms
Schedule interviews and coordinate communication between candidates and interviewers
Prepare onboarding materials and manage new hire orientation
HR Compliance:
Ensure compliance with local labor laws and company policies
Assist in audits and compliance reporting
Maintain confidential employee information in accordance with GDPR and other data protection regulations
Requirements:
Bachelor degree in Human Resources, Business Administration, or related field
2+ years of experience in HR administration or a similar role
Proficiency in HR software (e.g., HRIS systems, payroll software) and Microsoft Office Suite
Knowledge of employment laws and best HR practices
Strong organizational and time management skills
Excellent communication and interpersonal skills
High level of confidentiality and discretion
Attention to detail
Problem-solving skills
Strong customer service orientation
Working knowledge of English
Does this spark your interest? Then apply for a job with us!
If you would like to shape the future of HHLA PLT Italy together with us, we look forward to receiving your application - preferably online using our application form.
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