Head, Integrated Business Support Branch

Science and Technology OrganizationCentre for Maritime Research and ExperimentationVACANCY NOTICEIBSB HEAD (240568)NATO Body: Centre for Maritime Research and Experimentation (CMRE)Schedule: Full-timeApplication Deadline: 04 May 2024Salary (Pay Basis): 8,497.37 EUR (Monthly)Grade NATO SSS Grade G20 (ABCL A4)Clearance Level NSAppointment will be subject to receipt of a NATO SECRET security clearance (provided by the nationalAuthorities of the selected candidate) and approval of the candidate's medical file by the CMREMedical Adviser.Are you a professional with experience in business management, strategic planning, and projectCoordination in the scientific and research environment, industry or government? Do you enjoyWorking in a challenging international environment? If so, CMRE is looking for you!1. POST CONTEXTThis is a position within the Centre for Maritime Research and Experimentation (CMRE), anOrganization of the North Atlantic Treaty Organization (NATO).CMRE is an established, world-class scientific research and experimentation facility that organizesAnd conducts scientific research and technology development, centred on the maritime domain,Delivering innovative and field-tested Science & Technology (S&T) solutions to address defence andSecurity needs of the Alliance.The Head of Integrated Business Support Branch (IBSB) plays a pivotal role in driving the Centre'sSuccess through strategic planning, efficient resource management, and effective collaboration withInternal and external stakeholders.Science and Technology OrganizationCentre for Maritime Research and Experimentation2. PRINCIPAL DUTIESThe IBSB Head will support and advise the Director while contributing to business management,Strategic planning, and development. This role requires proactive initiative and closeCollaboration with management, scientific, and engineering teams to ensure the efficientOperation and advancement of the Centre's objectives. - Business Management: Contribute to the development and implementation of coherentBusiness policies, procedures, and strategies to enhance efficiency and effectiveness. - Strategic Planning: Facilitate and contribute to the Centre's strategic and business planningProcess, particularly focusing on the CMRE Management Plan. - Financial Support: Assist the Head of Finance and Contracting in identifying planned income,Analysing actuals against plans, and supporting financial management processes. - Project Development: Provide tools, templates, and assistance to facilitate projectDevelopment and proposals, including conducting business analysis and resource allocation. - Programme Coordination: Coordinate and supervise the delivery of the programme of workDocumentation for the NATO S&T Board, ensuring alignment with strategic objectives andTimelines. - Project Management: Supervise the project management system and provide support to userCommunities, including training and guidance on project management tools. - Customer Relations: Act as a liaison officer in establishing NDA/MOU agreements withCustomers, ensuring compliance and effective communication. - Output Coordination: Coordinate and facilitate CMRE outputs, including in-year projectReviews and analysis of technical, resource, and financial aspects. - Policy Development: Produce analysis and draft policy papers, documents, instructions, andBriefs, contributing to internal and external communication and decision-making processes. - Quality Management: Maintain internal Quality Management processes and procedures,Ensuring compliance with standards and regulations in areas such as Time Accounting, AnnualReporting, Performance Management, Recruitment, Procurement, and Financial Statement. - Representation: Represent CMRE to NATO committees, particularly the STB, InfrastructureAnd Budget Committees, by preparing and presenting relevant information and reports.Science and Technology OrganizationCentre for Maritime Research and Experimentation3. SPECIAL REQUIREMENTS AND ADDITIONAL DUTIESA. Flexibility ClauseThe incumbent may be required to perform other related duties even in other parts of theOrganization as directed (in particular, the incumbent can expect to work as a member of WorkingGroups, Project Teams, etc. for defined periods of time).All other related duties should correspond with the required competencies for the job.B. Deployment/TravelThe incumbent may be required to undertake TDY assignments within and outside NATO boundaries.4. ESSENTIAL QUALIFICATIONSA. Professional/ExperienceAt least 5 years of proven experience in business management, strategic planning, and projectCoordination in the scientific and research environment, industry or government.B. Education/TrainingMaster's degree at a nationally recognized/certified University in Business Administration,Management, Science, Engineering, or related field and 5 years post-related experience.C. Language RequirementsA thorough knowledge of English language, both written and spoken is essential. Some knowledge ofFrench is desirable.NOTE: Most of the work of CMRE is conducted in the English language.5. DESIRABLE QUALIFICATIONS - PhD in information technology, accounting, business administration, public administration,Finance, management or scientific fields.Science and Technology OrganizationCentre for Maritime Research and Experimentation - MBA (Master of Business Administration) - Broad understanding of scientific / technical programs and related support areas. - Proficiency in project management tools. - Knowledge of NATO procedures and regulations is desirable.6. ATTRIBUTES/COMPETENCIESThe successful candidate possess the following competencies / personal attributes: - Strong analytical. Problem- solving and decision making skills. - Excellent communication, presentation and interpersonal skills. - Ability to work effectively both independently and as part of a team.All CMRE personnel are expected to conduct themselves in accordance with the current NATO CodeOf Conduct agreed by the North Atlantic Council (NAC), and thus display the core values of integrity,Impartiality, loyalty, accountability, and professionalism.7. REMARKSThe duties are mostly performed in an office environment, but staff may be required to work onBoard a vessel.___________________________About Us:The Centre for Maritime Research and Experimentation (CMRE) is part of the NATO Science andTechnology Organization (STO). The mission of the STO is to help position both national and NATOScience and technology investments as a strategic enabler and technology advantage for the defenceAnd security posture of NATO Allies and partners. The Centre conducts scientific research andTechnology development and delivers innovative field-tested S&T solutions to address the defenceAnd security needs of the Alliance. CMRE has more than 60 years of experience and has produced aCadre of leaders in ocean science, modelling and simulation, acoustics and other disciplines, as wellAs producing critical results and understanding that have been built into the operational concepts ofNATO and the Nations.Science and Technology OrganizationCentre for Maritime Research and ExperimentationWhat we offer: - Salary (Pay Basis): 8,497.37 (EUR) Monthly**Salary value as per 2024. Subject to future adjustments in accordance with North Atlantic - Grade ABCL grade A4 / NATO grade G20 - A world class research facility located in the sea port of La Spezia, Italy supported by twoSpecialised research vessels. - An exciting place in which to work situated at an ideal location, the port of La Spezia, Italy,Enabling synergy with regional and global academic institutes and industry. - Salary and conditions of employment will be in accordance with the NATO Civilian PersonnelRegulations (NCPR), which includes a rewarding salary and a comprehensive system ofAllowances, supplements and insurances to support families and, in case of expatriatedStaff, offers an interesting "expatriate" package. - A generous annual leave and, (where eligible) home leave. - The successful candidate will be offered a three years' definite duration contract which mayBe renewed for subsequent periods subject to business needs, satisfactory performance andThe need to rotate skills and talent within the Organization. - Applicants who prove to be competent for the post but who are not successful in thisCompetition may be offered an appointment to another post of a similar nature, whichMight become vacant in the near future, albeit at the same or a lower grade, provided theyMeet the necessary requirements.Our recruitment process: - Please note that we can only accept applications from nationals of NATO member countries. - Applications (including the most relevant publications, the diplomas - stating the highest levelOf education - and a CV) for this vacancy are to be submitted using the E-recruitment system; Science and Technology OrganizationCentre for Maritime Research and Experimentation - Appointment will be subject to receipt of a security clearance (provided by the nationalAuthorities of the selected candidate) and approval of the candidate's medical file by theCMRE Medical Adviser.Additional information: - CMRE values diverse backgrounds and perspectives and is committed to recruiting andRetaining a diverse and talented workforce. We welcome applications of nationals from allMember States and strongly encourage women to apply. - Selected candidates are expected to be role models of integrity, and to promote goodGovernance through ongoing efforts in their work.For more information on how to apply:How to apply for posts within NATO6 tips to apply for posts within NATONOTE:NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, byMeans of generative artificial-intelligence (AI) tools, including and without limitation to chatbots,Such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools.NATO reserves the right to screen applications to identify the use of such tools. All applicationsPrepared, in whole or in part, by means of such generative or creative AI applications may beRejected without further consideration at NATO's sole discretion, and NATO reserves the right toTake further steps in such cases as appropriate.HOW TO APPLY:Applications are to be submitted using the NATO Talent Acquisition Program (NTAP)Https://nato.Taleo.Net/careersection/2/jobdetail.Ftl?job=240568&lang=enApplications submitted by other means are not accepted. NTAP allows adding attachments. EssentialInformation must be included in the application form. Particular attention should be given toScience and Technology OrganizationCentre for Maritime Research and ExperimentationEducation and Experience section. Each question should be answered completely. Expressions suchAs "please see annex / enclosed document" or invitations to follow links to personal webpages areNot acceptable and will be disregarded. All answers should be in English preferably, or French.NATO Body: Centre for Maritime Research and Experimentation (CMRE)Schedule: Full-timeApplication Deadline: 04 May 2024Salary (Pay Basis): 8,497.37 EUR (Monthly)#J-18808-Ljbffr