Department: Rooms Division, Front Office & Guest Services
Employment Type: Fixed Term - Full Time
Location: Italy - Venice
Description The incumbent in the position is responsible for managing the Guest Relation Section and providing the highest professional services in accordance with Kempinski's policies, procedures and service standards. They also act as a representative of the hotel management and handle all guest relation matters brought to their attention, to the satisfaction of the guest.
Key Responsibilities Overall Objectives
The job of Guest Relations Manager is executed satisfactorily when:
LQA (Leading Quality Assurance) audit results are 85% and above. CSS (Customer Satisfaction Survey) results are rated on an average with "5" and above. Hotel and Outlets are promoted. Guest complaints are minimized and if occur followed up efficiently and are reported to Operations team. In case of immediate need, the Guest Relations Manager helps with reception duties. Main Responsibilities
Communication of hotel & company philosophy and internal hotel representation. Have an in-depth knowledge of the hotel and the geographical layout of the city / surroundings. Be knowledgeable about all VIPs in-house, hotel functions and special events. Collect as much feedback information on VIPs as possible (on daily basis) by checking e.g. Google, Opera PMS company wide, briefs and distribute this information within the hotel to all relevant departments by e.g. daily guest fact sheets/reports, newsletter, etc. and ensure information is updated in the guest profile. Welcome, facilitate and bid farewell to as many guests as possible. Top VIPs MUST be welcomed upon arrival, escorted to their room and bid farewell upon departure. Liaise with FOM, to prepare tailor made guest itinerary for Top VIP's when appropriate and coordinate VIP greetings and departures – ahead of time. Obtain as much information about a guest's stay to be entered in the guest history. Welcome visitors to the hotel, assist with general information, internal promotions and directions. Handle guest complaints and requests in a polite and efficient manner, give further instructions to the relevant staff if needed to ensure optimal guest satisfaction. Maintain a record of all complaints and requests, follow up and inform concerned operating departments. Perform special projects and related duties as assigned. Walk throughout the hotel recognizing guests and engage with them appropriately. Attend & participate in daily briefings as scheduled. Report potential and existing hazards and rectify immediately. Provide information to all guests regarding the services and possible internal promotions of the hotel. Inform Senior Management on any unusual circumstances that might affect guest service and expectation. Take decisions on upgrades / comps / rebates etc. as per stipulated hotel policies and procedures. Participate in training programmes. Skills, Knowledge and Expertise Eligible for a working permit in country of hire. Hospitality Management Bachelor Degree or equivalent in any related field such as Administration or Tourism Management. Two (2) years relevant experience in a similar position in a renowned international hotel brand. International experience in a 5 star property. Ability to work and communicate in a multinational environment. Italian language - excellent oral and written skills. English – excellent oral and written skills. Additional language - beneficial. Very good knowledge of Microsoft Office applications. Good Opera knowledge. People-oriented. Passionate for European luxury. Entrepreneurial. Straightforward. Excellent communication and interpersonal skills with superb presentation and grooming. Strong management skills and ability to inspire others. Analytical and problem-solving skills.
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