Entity/Property: COMO Castello del Nero
Position: Group and Event Coordinator/Executive
Base Location: Tuscany, Italy
Department: Sales and Marketing
Reports into: Groups and Events Manager
**Tasks/Responsibilities**:
- Responsible for writing event proposals and preparing group, meeting & events contracts, ensure that all policies, procedures, terms & conditions are included
- Ensure all billing for Groups and Events is completed and charged accordingly.
To make sure that an accurate copy is sent to the client.
- Responsible for inputting all relevant client data and their inquiries into the system
- Ensure that events collaterals are up to date
- Ensure all departments are aware of the forthcoming week's groups and events and assist in compiling the Group & Events Reports on a weekly basis.
- Be on hand to meet and greet clients as and when necessary, and to be their point of contact during their event/meeting, should they need
- Assist in client site inspections as requested by the Group and Events Manager
- Assist with compiling monthly Group, Meeting and Events Reports with events details, revenue and summary of all past activities
- Assist with maintenance of an effective filing/trace system to monitor all past/future groups and events
- Must, on occasion, be flexible in the work hours in line with the operational needs of executing the events
- To input all information into the sales and catering system to the required standards
**Key Requirements**:
- Must be able to prioritise, multi-task and forward plan
- Excellent organiser
- Confident in verbal communications - English language
- Positive & supportive team player
- Excellent communication skills, verbal written
- Fine eye for detail
- Passionate and committed, a team player, vibrant, energetic and fun, highly motivated
- Demonstrates initiative
- Client focused
- IT Skills Required: Excellent knowledge of: Microsoft Office, Opera