Governing Bodies Support Specialist

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT: 2403319
Job Posting 25/Oct/2024
Closure Date 25/Jan/2025, 10:59:00 PM
Organizational Unit: CSG
Job Type Non-staff opportunities
Type of Requisition: Consultant / PSA (Personal Services Agreement)
Primary Location Italy-Rome
Duration: 11 months
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values.
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
All selected candidates will undergo rigorous reference and background checks.
All applications will be treated with the strictest confidentiality.
Organizational Setting
The Governing Bodies Servicing Division (CSG) provides the Secretariat of the Conference and the Council, and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization, and sustains liaison and communication with Members.
Candidates endorsed in the selection process for this vacancy announcement will be considered for the Governing Bodies Servicing Consultants' Roster in support of the Secretariat Services branch (CSGS) for a period of 3 years. The Roster is used to fill other similar positions at the same or lower grade, and in the same or another duty station.
Reporting Lines
The Consultant/Personal Services Agreement Subscriber (PSA) reports to the Chief of the Secretariat Services branch (CSGS), under the overall guidance of the Director CSG.
Technical Focus
Support Governing Body Secretariat functions, including supporting governance matters, liaison with Members, and facilitating the delivery of integrated corporate services through platforms such as the Members Gateway, Official Correspondence, and the RBA Calendar.
Tasks and Responsibilities
Support the coordination of procedures for Governing Body and Statutory Body meetings;
Act as a liaison with Members, addressing inquiries, providing guidance on governance procedures, and ensuring clear and timely communication through channels such as the Members Gateway and Official Correspondence;
Support the implementation and delivery of integrated corporate services via the Members Gateway, the website, and the Rome-based Agencies (RBA) Calendar;
Assist in the collection, analysis, and review of governance-related documents, ensuring reports, proposals, and policy papers for Governing Bodies are accurate, well-prepared, and aligned with the organization's objectives;
Assist in the preparation and dissemination of formal correspondence between the FAO and its Members;
Contribute to the development of informational and training materials and assist in the presentation of information/training sessions to management and staff;
Collect and analyze information for inclusion in reports, summaries, and presentations related to governance, statutory meetings, and other Governing Body matters;
Review and analyze reports, procedures, conference-related and administrative rules and policies;
Support processes for the efficient functioning of Governing Body meetings, particularly the FAO Conference and Council;
Provide support to the Independent Chairperson of the Council, for effective discharge of his/her duties;
Perform other related duties as required.
Candidates Will Be Assessed Against the Following
For Consultants: Advanced University degree in Social Sciences, Political Sciences, International Law or another field relevant to the work of the Organization. Alternatively, a first-level degree and two years of relevant experience may be considered.
For PSA Subscribers: Secondary School Education.
At least one year of relevant experience in Social Sciences, Political Sciences, International Law, Economics, Agriculture, or in any field relevant to the Organization.
Working knowledge of one FAO Language; knowledge of a second FAO language is an asset.
FAO Core Competencies
Technical/Functional Skills
Work experience in more than one location or area of work. Extent and relevance of experience in conference management activities in an intergovernmental environment. Demonstrated ability to draft and edit documents. Knowledge and understanding of rules, regulations, statutory and legal instruments of FAO, in particular those pertaining to the establishment, functioning, and procedures of Governing Body meetings is considered an asset. Understanding of the functioning of UN agencies and the UN system is considered a strong asset.
Selection Criteria
Work experience in more than one location or area of work, particularly in field positions is desirable. Extent and relevance of experience in conference management activities in an intergovernmental environment. Demonstrated ability to draft and edit documents. Knowledge and understanding of rules, regulations, statutory and legal instruments of FAO, in particular those pertaining to the establishment, functioning, and procedures of Governing Body meetings is considered an asset. Understanding of the functioning of UN agencies and the UN system is considered a strong asset.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All, and Integrity and Transparency.
Additional Information
FAO does not charge any fee at any stage of the recruitment process (application, interview, processing).
Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to Apply
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, and language skills.
Candidates are requested to attach a letter of motivation to the online profile.
Once your profile is completed, please apply, and submit your application.
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications.
Incomplete applications will not be considered.
Personal information provided on your application may be shared within FAO and with other companies acting on FAO's behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks, and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application; in such case FAO will no longer be able to consider your application.
Only applications received through the FAO recruitment portal will be considered.
Your application will be screened based on the information provided in your online profile.
We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance: https://fao.service-now.com/csp

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