Global R&D Cost & Resource Specialist

Date: 19 Sep 2024 Department: Global Pharmacovigilance Team: Accounting/Finance Control Job Type: Direct Employee Contract Type: Permanent Location: Parma, IT About us Based in Parma, Italy, Chiesi is an international research-focused pharmaceutical and healthcare group with over 85 years' experience, operating in 31 countries with more than 7,000 employees.
To achieve its mission of improving people's quality of life by acting responsibly towards society and the environment, the Group researches, develops and markets innovative drugs in its main therapeutic areas.
We are proud to be the largest global pharmaceutical group to be awarded B Corp Certification, a recognition of high social and environmental standards.
We are a reliable company that adopts and promotes a transparent and ethical behavior at all levels.
We believe that the success of Chiesi is built and shaped by our people and our strong set of shared Values and Behaviors.
Our people make a critical difference to our success, which is why it is vital that we attract and retain the right talent who will continue to enrich our culture by living and breathing our values and behaviors.
In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.
Who we are looking for Purpose The CRS is in charge with the administration of cost, investment and workload planning within RD systems, pertaining to a functional area autonomously or under the coordination of a Cost Resource Coordinator (CRC) and in cooperation with more CRSs, if applicable.
The CRS is expected to liaise mainly with function Heads, other relevant employees within the function, and Project Managers (PMs) in order to ensure that functional actual and planned costs, investments and workload are correctly recognised within corporate systems, as per guidelines received from Project Portfolio Management (PPM), Global Finance and Administration.
The CRS is expected to interact directly or indirectly through functional CRC with RD Planning Control (PC), Demand Business Knowledge (DBK) teams and more broadly with PPM function, with reference to the functional cost, investment and workload administration, providing effective and accurate communication to PPM, Planning Control and RD management of information related to functional budget and workload.
The CRS is expected to be a skilled user of relevant corporate systems for cost, investment and resource administration, i.e.
corporate Project and Portfolio Planning System (Planisware) and corporate ERP (SAP).
Main Responsibilities All the following responsibilities apply to the whole or to a part of the function, based on the functional CRSs organisation and are performed under the coordination of a CRC.
Functional cost, investment and workload planning: Collecting information related to functional costs and resources (or an assigned part of them) for planning purposes, liaising with relevant functional stakeholders and PMs, arranging internal functional budgeting meetings to ensure a timely and accurate data collection.
Uploading cost and workload planning data to corporate Project and Portfolio Management System in a timely and accurate manner, based on the calendar and guidelines provided by RD PC, DBK and PPM.
Collecting and submitting to RD PC of justifications for cost plan deviations from previous baselines.
Supporting function Heads on budget and rolling forecast proposal preparation and analysis, including supporting the identification and reflection of agreed fine-tunes during budget discussions.
Functional actual cost and investment recognition and justification: Preparing and checking functional Purchase Requisitions (PRs) issuance within corporate ERP, ensuring PRs are correctly filled with respect to accounting and controlling coordinates, and submitted in a timely manner, according to corporate procedures.
Preparing all necessary documentation in support of Management Approval of functional Purchase Requisitions (PRs), including relevant explanatory notes, ensuring a smooth and clear communication with Management.
Executing functional monthly closing activities, ensuring information on actual work performed by external providers is obtained and ensuring all expenditures are correctly accrued within corporate ERP, checking and tracking invoices and payments within corporate ERP system (SAP), as well as interfacing internally with Finance Italy Corporate Tax Treasury (FICTT) and externally with Suppliers, when needed.
Performing functional year-end closing activities, ensuring compliance with statutory and tax procedures and guidelines provided by administration and PC.
Performing full tracking of deviations of actual vs. baselines spending providing relevant justification to PC team, ensuring an effective and concise communication of significant information.
Functional Resource Breakdown Structure (RBS) update and Timecard filling: Timely communicating to DBK team any changes in the functional RBS to be reflected into corporate Project and Portfolio Management System.
Tracking monthly actual workload by facilitating timecard filling by functional employees.
Tracking monthly external consultants' timesheets and filling related timecard by projects.
SKILLED USER ROLE Skilled user of relevant corporate systems: corporate Project and Portfolio Management System (Planisware) and corporate ERP (SAP).
Continuously Supporting functional end-users in the ordinary use of the corporate ERP (SAP), in coordination with CRC.
Experience Required Work experience in administration and budget coordination.
Education Technical degree in accounting/economics.
Languages Italian fluent English fluent Technical Skills Basic competences in accountancy.
Basic knowledge of drug development process in a pharma industry.
Good communication and analytical skills.
Good working knowledge and understanding of office procedures.
Soft Skills Adaptability and flexibility.
Communication skills.
Planning and organizational skills.
Proactiveness.
Team working.
What we offer You would join a dynamic, fast-growing, challenging and friendly environment.
In Chiesi we firmly believe that our people are our most valuable asset, that is why we invest in continuous training, learning and development.
Therefore, we strive to continuously promote and satisfy development needs, paying particular attention to the quality of our working environment and to collective well-being.
We want our people to come to work happy every day, and we know how important it is to find the right work-life balance in order to be able to give our best.
That is why we offer flexible working approach, remote working, support in the relocation process, tax assistance service for foreign colleagues and many other people-care services.
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