Job Description In this high- impact role, you will be managing global events and congresses within the RDMA Medical Excellence team, supporting multiple global brand teams in a matrix organization and across Sobi's portfolio.
Day to day work requires many interactions with different internal and external stakeholders and vendors, cross- functional and interdisciplinary teams as well as a strong focus on timelines and details.
We are looking for a motivated, experienced and organized team player to strengthen our team.
Key Responsibilities Event Management: Professional planning and execution of international congresses and business events, Advisory Board Meetings, internal meetings, etc.
(in person, hybrid or virtual) Set up and leading cross- functional planning teams (internal and external stakeholders), drive project management, timelines and decision finding within those teams Lead planning to seamless, compliant execution of events with a strong customer focus and high service level in mind Interact and work closely with multiple internal and external stakeholders, Vendors, Healthcare Organizations and Healthcare Professionals to ensure seamless preparation and execution Budgeting, negotiations, quality control, evaluation, and invoicing of events for which you are responsible, including post- event reconciliation and reporting (TOV) Identify and drive continuous improvements and operational excellence in execution of meetings as well as overall collaborations.
Engagement Management: Draft, review, revise and negotiate a wide variety of contracts including Healthcare Professional Agreements, Vendor Services Agreements, Confidentiality Agreements, etc.
in English Language, based on pre-approved legal templates Coordinate every aspect of the contracts process including timely approvals (Healthcare Compliance and Veeva Vault system), drafting and/or reviewing agreements, providing them to the HCPs or vendors for review, implementing comments, collecting signatures, request and mange purchase orders and manage agreements in DocuSign or other archiving systems Independently and accurately track different projects and associated agreements as well as HCPs involved Identify and drive continuous improvements and operational excellence in the contracting processes and HCP management.
Qualifications Education/Learning Experience/Work Experience Required: 5+ years of working experience in planning, organizing, and executing business events and conferences, ideally from the pharmaceutical industry Proven understanding of basic Healthcare compliance and contractual principals Strong Project Management and Event management experience in an international environment.
Desired: Experience with Veeva Vault, DocuSign and other systems to manage legal contracts and approvals are beneficial International (Healthcare) Congress and/ or work experience Skills/Knowledge/Languages Required: Excellent written and oral communication skills in English, additional languages beneficial Excellent project management skills including negotiation and conflict resolution skills Self-organized and ability to work remotely Team player who can effectively engage with other team members of different departments as well as with external stakeholders and in multi-disciplinary teams Personal Attributes Required: Ability to work independently and remotely Highly organized, service oriented and open-minded Strong Customer focus and service orientation Willingness to travel for business as required Highly self-organized Result and deadline oriented