**ABOUT SOTHEBY'S**
Established in 1744, Sotheby's is the world's premier destination for art and luxury.
Synonymous with innovation, Sotheby's promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations.
Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.
As Gallery Associate in the Sotheby's Monaco Gallery, you are dedicated to delivering a bespoke client experience in the gallery assisting clients and sharing basics information's about property within the gallery.
You are also dedicated to implement the administrative process for export sales and private sales for the Monaco's office and all logistic tasks associated.
**General Responsibilities**:
- Deliver a bespoke client experience in the gallery assisting clients
- Assist Head of Office with coordinating events in season as needed
- Supervise Opening/closing, general upkeep of a clean, well-lit, tidy and attractive space
- Work with relevant departments involved to manage all property details, and to manage all property movement at the Gallery
- Supervise planning of temporary exhibitions in collaboration with selling departments
- Liaise with marketing team on any relevant communication and advertising material linked to the activity of the gallery
- Responsible for conditioning/photographing all property that moves thru the gallery, as well as scanning into inventory
- Supervise the export sales of the Monaco's office and assist sellers or buyers with all formalities.
Be the link between Monaco sellers and the selling location (Paris, Cologne, Geneva, London, NY, HK).
- Be able to produce a report of all lots exported by the Monaco's office
- Work closely with shippers to coordinate the transport of works for public auctions and private sales abroad
- Supervise the private sales of the Monaco's office and assist buyers and sellers in all formalities
**Logistics and Transactions**:
- Condition, receive and tag incoming property
- Record and/or verify the condition and accuracy of important descriptive information, such as piece count, of incoming property
- Comply with Risk Management Department requirements
- Conduct physical inventories and regular stock checks
- Verify and ensure accuracy on all necessary paperwork and communicating appropriate colleagues for any discrepancies.
- Assist as needed with third-party services (such as restorers, external experts, authentication committees, photographers)
- Complete purchase order forms and obtain authorization before ordering goods
- Ensure to obtain contracts signed by client, monitoring the documents needed for the export intra and outside EU ( CBC/LICENSE/CITES)
- End to end shipping coordination
- Complete seller and buyer due diligence, completes private sale form Requests
- Draft all seller and Buyer agreements, Client ID, new client account setup
- Liaise with legal if needed to generate contracts
- Complete privates sale form, request corporate governance
- Generate seller statements and buyer invoices
- Coordinate and supervise perfect execution of all post sale formalities (payment instructions, invoices, shipping arrangements) for Monaco based clients (sellers and buyers):
- Coordinate with Finance Paris the billing of private sales happening in Monaco
- Coordinate with Finance Paris buyer payments
- Coordinate and supervise perfect execution of consignor payments with Finance department of the selling location.
**Qualifications**:
- Degree in business administration or equivalent field preferred
- At least 3+ years' experience in business administration and/or client service
- Exceptional client service skills including strong verbal and written communication skills
- Competencies in legal, finance and/or project management
- Operationally minded with an appetite for technology
- Ability to multi-task, prioritize and manage challenging deadlines
- Creative problem solver with ability to act quickly and effectively under pressure
- Highly organized and detail oriented
- Self-motivated, enthusiastic, and able to work both independently and as part of a team
- Strong knowledge of Microsoft Office - prior experience with SAP or other Sotheby's systems is preferable
- Capacity to multi task in a tight deadline environment
- Fluent in French and English
**_ The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genet