CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT: 2403320 Job Title: Executive Associate Job Posting Date: 25/Oct/2024 Closure Date Date: 15/Nov/2024, 10:59:00 PM Organizational Unit: NFI Job Type Type: Staff position Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.
Staff in the General Service category are recruited locally from the Primary Location area.
FAO's Commitment: FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct.
All selected candidates will undergo rigorous reference and background checks.
All applications will be treated with the strictest confidentiality.
FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to efficient, inclusive, resilient and sustainable agrifood systems.
Main Purpose The Executive Associate manages the offices and provides management support functions of the GFCM Secretariat.
The incumbent ensures the quality and smooth flow of office work and information, in line with the administrative decisions taken by the Commission.
Supervision Received/Exercised The Executive Associate reports to the GFCM Executive Secretary and coordinates, supervises and trains other office support staff.
Working Relationships The incumbent maintains an extensive range of contacts both within the Organization and with external partners.
Key Functions/Results Analyse, manage and monitor complex correspondence and documentation.
Serve as reference point regarding the duties of the office.
Conduct extensive research and prepare briefing material for the supervisor.
Manage the calendar for the supervisor and schedule appointments.
Liaise with appropriate staff within FAO for timely submissions of inputs.
Coordinate logistic arrangements of meetings with high-level officials.
Provide expert guidance to staff on relevant administrative issues.
Review systems and processes under area of responsibility.
Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Education: Secondary School Education.
Experience: Six years of experience in office and management support work.
Languages: Working knowledge of English and French.
IT Skills: Very good knowledge of MS Office applications.
Technical Skills Excellent knowledge of communication standards.
Excellent knowledge of organizational structure and procedures.
Excellent knowledge of corporate computerized systems.
Excellent knowledge of digital network systems and virtual platforms.
Desirable Qualifications and Skills Excellent knowledge of financial procedures.
Excellent drafting skills and experience in administrative reporting.
Excellent planning and organizational skills.
Extensive experience in managing a front office.
Working knowledge of Arabic and/or Spanish would be an asset.
ADDITIONAL INFORMATION FAO does not charge a fee at any stage of the recruitment process.
The length of the appointment for internal FAO candidates will be established in accordance with applicable policies.
Appointment will be subject to certification that the candidate is medically fit for appointment.
HOW TO APPLY • To apply, visit the recruitment website at Jobs at FAO and complete your online profile.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks.
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