Company Description
Total Specific Solutions (TSS) is a leading European provider of IT business solutions with the HQ based in Utrecht (NL).
Over the past four years, TSS has experienced exponential growth across Europe, in particular following an active acquisition strategy.
TSS is already present in Italy, Spain, France, Italy, Belgium, Germany, UK, Denmark, Sweden, Finland, Switzerland, Iceland, Romania, Netherlands.
TSS consists today of more than 4000 employees representing more than 100 independent business units across Europe.
TSS ambition is to grow intensively in Italy in the next years.
Our starting point is a base of 4 Business Units and more than 100 employees: RTS Remote Terminal System in Forlì, A.P.
System in Bari, Next IP in Milano and a 4th software company based in Roma will join our group in the upcoming weeks.
At our Italian headquarters in Milan, 10 employees work in the field of Mergers and Acquisitions (M&A).
Job Description
The Management Assistant/ Office manager will be a real partner in the company's business and provide a proactive contribution in facilitating processes, communication and information flows within the organization.
The Management Assistant will support the Dutch General Manager, by managing his agenda and business travels.
The resource will also be responsible for the office management of our headquarter.
The job position is part time 75% (30 hours a week).
**Main responsibilities**
- Organization of meetings and company events
- Managing General Manager's business agenda, organization of business travels
- Organizing, supplying and maintaining the office building, equipment and supplies; acting as the contact person for the site, in particular for HR, H&S and Privacy Managers
- Helping organize and maintain office common areas
- Being the face of TSS Italy: Receive visitors and make working in the office pleasant for colleagues
- marketing and sales activities may be required, in support of our Business Development team
- administrative and accounting activities may be required, in support of our Accounting and HR team
Qualifications
**Ideal Profile for the Job**
- Fluent in English is mandatory
- Experience >2 years in roles of secretary for international companies
- Autonomous, proactive self-starter
- Excellent organizational skills, high level of efficiency
- Excellent communication skills
- Reliability, discretion, confidentiality
- Strong attention to details
Additional Information
**What we offer**
- An attractive compensation package related to your qualifications and experience and a stimulating working environment.
- You will be part of a growing international company in the software sector
- Opportunities for training and personal development on an individual basis and through the TSS Academies and TSS best practice meetings.
- Young and dynamic working team
- Location: Milano
- Preferred starting date: as soon as possible
- Compensation will be defined considering your experience and seniority