Job Description Summary This is an opportunity to work at the center of an organization on a variety of important and often sensitive administrative projects that require execution by a person with a high level of integrity, the energy to keep up with a fast-paced environment, the flexibility to work on a wide variety of assignments deemed critical by the Senior Leader, superb interpersonal skills, and a strong commitment to the mission of the organization.
Job Description
Roles and Responsibilities
Provide all administrative support for the Power Joint Venture CEO, Executive Leadership Team, and Avenza (Carrara) Manufacturing Facility as needed.
Schedule/maintain/update daily calendar of appointments; determine importance of meeting requests and schedule accordingly; manage domestic and international itineraries, coordinating related travel arrangements globally (airline, hotel, car rental, visa, etc.)
Act as liaison with all external offices. Be well versed in dealing and interacting with high caliber executives
Responsible for a system of follow-up on all internal and external scheduling and miscellaneous issues
Maintain a high level of executive office organization including databases, outlook address books, distribution lists, files and contacts
Coordinate meetings, events and materials for participants
Provide updates and comprehensive information to Senior Leader as needed
Manage all communications as needed (through email, phone and other messages) and ensure they are delivered in timely manner
Support Sourcing activities, when needed, with PO Release and Check
Other duties as assigned including special projects as requested with demonstrated flexibility and understanding
Required Qualifications
Bachelor's Degree from an accredited college or university or proven previous experience as an executive level administrative support
Fluency in English Language both in writingn and peaking
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and comfort in working with developing technologies
Desired Characteristics
Superior ability to communicate with all levels both internally and externally
High level of interpersonal skills to handle sensitive and confidential information and tasks that require absolute discretion
Attention to detail and consistently thorough
Successful track record working in a fast-paced environment
Comfortable and skillful in working with staff on behalf of the Senior Leader which implies a high level of diplomatic skills
Ability to handle and prioritize multiple tasks
Ability to work effectively in a global, demanding and fast-developing environment and to resolve most conflicts based on own initiative
Dynamic, agile, flexible, independent self-starter
Additional Information
Relocation Assistance Provided: No
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