Ethics Officer

Job Posting: 10/Sep/2024 Closure Date: 01/Oct/2024, 4:59:00 PM Organizational Unit: ETH Job Type: Staff position Type of Requisition: Professional Grade Level: P-3 Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 2008822 CCOG Code: 1L IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.
---------------------------------------- - FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture - Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply - Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values - FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination - All selected candidates will undergo rigorous reference and background checks - All applications will be treated with the strictest confidentiality - FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
Organizational Setting The Ethics Office (ETH) is mandated to promote high standards of ethical conduct, integrity, transparency and accountability at FAO.
The position is located in the Ethics Office at FAO headquarters in Rome, Italy.
Reporting Lines The Ethics Officer reports to the Senior Ethics Officer.
Technical Focus Supports the Ethics Office in its mandate to foster an ethical workplace.
Key Results Support fostering a workplace culture that upholds the values of the Organization, its ethical and functional integrity, respect for the dignity, diversity and rights of staff, in compliance with the Organization's Staff Regulations, Rules, Manual provisions and policies, and the Standards of Conduct for the International Civil Service.
The Ethics Officer shall be guided by the principles of objectivity, accountability and confidentiality.
Key Functions - Supports the development and revision of FAO ethics-related policies to strengthen a workplace culture that upholds ethical standards, transparency and accountability.
- Supports compliance and ethical conduct in the Organization's operations at headquarters and in the field through: o provision of confidential advice and guidance on how to promote compliance with policies, procedures and practices to reinforce and promote the ethical standards enumerated in the Standards of Conduct for the International Civil Service, relevant Staff Regulations and Rules and policies, including but not limited to those addressing fraud and corrupt practices, harassment, sexual harassment and abuse of authority, whistleblower protection; o preparation and delivery of workshops, briefings and trainings on various ethics-related topics; o development of outreach and advocacy material.
- Ensures the effective operation of the ethics function, including record-keeping and efficient and effective management of human and financial resources of the Ethics Office.
Specific Functions - Designs, develops and delivers outreach and training programmes, including information sessions, workshops, e-learning training, and briefings with an aim to increase awareness on ethical issues, in collaboration with competent departments.
- Supports the development of the annual work programme, proactively suggesting activities in line with overall strategy and objectives, with corresponding budget proposals.
- Develops and monitors Key Performance Indicators (KPI) to facilitate monitoring of the Ethics Office achievement of strategic plan and work programme objectives.
- Ensures effective risk management practices which encompass the identification, mitigation and monitoring of risks relating to the work of the Ethics Office, consistent with the risk management framework of the Organization.
- Provides confidential advice and guidance to management and individual personnel on ethical issues, specifically related to conflicts of interests, gifts and honours and outside activities.
- Supports the annual disclosure programme in accordance with the rules and procedures established by the Organization and, following yearly completion, reviews the effectiveness of the programme and proposes amendments/revisions as necessary to be implemented.
- Supports prima facie reviews of alleged retaliation cases in accordance with the Whistleblower Protection Policy.
- Supports development of annual reports, activity reports and briefings in accordance with FAO Style for submission to the FAO Governing Bodies, the Director-General or the Oversight Advisory Committee, on the operation of the Ethics Office and containing recommendations on possible actions to promote adherence to high ethical standards in all aspects of the Organization's functioning.
- Drafts outreach material such as factsheets, brochures, infographics, articles, etc.
to raise ethical awareness.
- Keeps abreast of new developments and best practices in ethics in order to ensure continual enhancement of related FAO policies, programmes and training initiatives.
- Participates in relevant inter-agency United Nations and other international fora and discussions.
- Undertakes travel to any region or country as may be required for his/her duties and responsibilities.
- Performs other duties as required.
---------------------------------------- CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements - Advanced university degree in law, public administration, human resources, social sciences, international relations or any relevant subject.
- Five years of experience in the international or multilateral setting of public and/or private institutions in the areas of ethics and compliance, and conflicts of interest, particularly developing standards, policies, compliance frameworks and programmes, codes of conduct, accountability and financial disclosure programmes, or closely related fields.
- Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).
Competencies - Results focus - Teamwork - Communication - Building effective relationships - Knowledge sharing and continuous improvement Technical/Functional Skills - Work experience in more than one location or area of work, particularly in field positions is desirable.
- Extent and relevance of experience on ethics matters, including in the United Nations System or in a large multilateral organization.
- Demonstrated experience in development and execution of training and awareness raising programmes and experience in developing and implementing a communications strategy.
- Extent and relevance of experience in managing and implementing financial disclosure policies.
- Working knowledge (proficient – level C) of another FAO official language is considered a strong asset.
- Familiarity with the rules and practices of the United Nations System or other large international or multilateral organizations would be an asset.
- Client and service orientation.
- Demonstrated ability to independently plan and prioritize own work and work under tight deadlines.
- Demonstrated ability and experience in preparing clear and concise reports.
---------------------------------------- FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
---------------------------------------- GENERAL INFORMATION - Extension of fixed term appointments is based on certification of performance and availability of funds - FAO reserves the right not to make an appointment.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
CONDITIONS OF SERVICE A competitive compensation and benefits package is offered.
For information on UN salaries, allowances and benefits, click on the following link: https://commonsystem.org/cp/default.asp Other benefits, subject to eligibility, include: - Dependency allowances - Rental subsidy - Education grant for children - Home leave travel - 30 working days of annual leave per year - Pension fund entitlements under the UN Joint Staff Pension Fund - International health insurance; optional life insurance - Disability protection FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce.
FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization.
This includes: - elements of family-friendly policies - flexible working arrangements - standards of conduct.
---------------------------------------- ---------------------------------------- HOW TO APPLY - To apply, visit the recruitment website at Jobs at FAO and complete your online profile.
We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills - Candidates are requested to attach a letter of motivation to the online profile - Once your profile is completed, please apply, and submit your application - Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).
The list can be accessed at http://www.whed.net/ - Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications - Incomplete applications will not be considered - Personal information provided on your application may be shared within FAO and with other companies acting on FAO's behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services.
You will be asked to provide your consent before submitting your application.
You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application - Only applications received through the FAO recruitment portal will be considered - Your application will be screened based on the information provided in your online profile - We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance: https://fao.service-now.com/csp FAO IS A NON-SMOKING ENVIRONMENT