Date: Sep 26, 2024
Location: Milano, IT, 20134
Company: De Nora
De Nora is an Italian multinational company, listed on the Euronext Milan stock exchange, a global provider of innovative technologies and solutions, and is recognized as a partner of choice for significant industrial electrochemical processes. Since its foundation in 1923, De Nora has been driven by the philosophy of continual improvement. Today, it is the world's largest supplier of high-performing catalytic coatings and insoluble electrodes for electrochemical and industrial applications. It is also a leading supplier of equipment, systems, and processes for water disinfection and filtration. De Nora is committed to developing unconventional solutions to achieve the energy transition to decarbonization, the green hydrogen economy, and clean water for everyone.
OUR VISION: Leverage available talents as catalysts for a sustainable future.
OUR MISSION: Agility & green technologies for value creation.
For our De Nora Water Technology Business Unit - Milano Office - we are looking for a Document Controller, who manages and ensures that accurate information and documents are distributed throughout the organization, on time, to team members and external stakeholders based on the agreed communication matrix. Responsible for maintaining the accurate records of projects or company documentation with easy access.
The Document Controller also maintains and examines related files to release blueprints, drawings, and engineering documents to Clients and other operating departments.
Main responsibilities: Creating, following, and improving document control procedures. Coordinate all activities related to the Document Control procedure, including technical documents and drawings. Input document data into the standard registers ensuring that the information is accurate and up to date. Generate the various document control reports as required. Revise documents from Engineers' inputs as needed. Ensure that controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable. Maintain updated records of all approved documents and drawings and their distribution clearly. Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project. Ensure that documents are distributed/shared to projects team at key times to facilitate timely project completion. File documents in physical and digital records. Create document control templates (using Microsoft Excel). Retrieve files as requested. Manage and keep track of the flow of documentation. Produce document progress reports for managers. Help in the planning stages of a specific project. Ensure all documentation meets formal requirements and required standards. Work from the office close to the projects team. Conduct regular reviews and document audits with the projects team. Understand and adhere to all company health and safety procedures as they relate to essential functions. Education and professional experience: Bachelor's degree in Engineering or similar. Some related work experience in office work, documentation, and control. Knowledge of Engineering disciplines like Mechanical and Electrical. Minimum of two years of work experience in document or records management preferably with EPC contractors. Knowledge in the use of spreadsheets, database, word processing, and selected job-specific software. Ability to keep clear and accurate records and reports. Ability to use a computer and rapidly input data and retrieve records and information. Ability to organize workload and manage filing methods and management techniques. Good communication skills. Fluency in the English language. We are an Equal Opportunity Employer and take pride in our diverse and inclusive environment. We aim to attract and recruit individuals with diverse backgrounds, skills, and abilities, who will enhance the quality of our products and services and contribute to the Group's success. We are committed to prioritizing talent, making people feel respected, appreciated, and free to fully express their potential.
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