Job PurposeThe purpose of the Assistant to the Corporate Law Counsel is to provide a highly professional and wide-ranging executive assistance and administrative support service to the Group Corporate Legal Affairs team.This role will be based in our HQ in Milan.
Hybrid working is offered – minimum 2 days per week from the office.
Key ResponsibilitiesCalendar & Meetings Management: handle complex schedules relating to the Recordati Board of Directors and Committees meetings organization, as well as induction sessions for Directors: forward planning, setting up teleconferences and in person meetings, assistance in preparation of agendas and meeting materials, also using the Board Portal tool, circulating in a timely manner, and ensuring follow-up actions are progressed where necessary.
Travel & Logistics: organizing and coordinating events in relation to the Board of Directors, including venue finding, attendee management and communication, managing travel and accommodation bookings and event logistics.Calendar & Meetings Management as well as Travel &Logistic in support to the Corporate Law Counsel and her team and managing expense reports, all in line with company travel and expense policy.High-level secretariat support: preparing correspondence, reports, and presentation material as required.
Daily management of pec/corporate correspondence, document collection and filing, assisting team with company projects and tasks.
Budget Oversight: manage the corporate law team budget, expenses reporting and invoice approval processes.Required EducationUniversity degree or equivalent an advantage but not essential.Required Skills and ExperienceAt least 5 years of experience in department/function assistant roles, preferably in a multinational environment.
Previous experience in other industrial companies or law firms will be considered a plus.Required Behaviours and CompetenciesStrong organisation skills and flexible approachExcellent interpersonal and communication skillsProblem-Solving AttitudeAbility to communicate with a wide range of peopleMaintain attention to detail and high level of accuracyAble to work with outmost confidentiality and discretionRequired LanguagesFluent in English is mandatory.
If English native speaker, good command of Italian is also requested.Additional European languages are an advantage but not essential