We are looking for a detail orientated Contracts Manager to be based in either Milan or Verona, Italy to join our dynamic project management office (PMO) team actively harmonizing, developing and continuously improving our processes, procedures, and tools. Do you think innovatively, are a team player and have a passion for sustainability? Does that sound like you? Then apply now. We look forward to getting to know you.
Full time - limited (freelance) Your contribution to the energy transitionAs our Contracts Manager, you will be responsible for contract planning and administration of solar PV EPC projects in Italy. The position is regarded as a skilled contract administration role, focused on EPC & Subcontract administration. Reporting to the Project Manager(s), the Contract Manager will support Supply Chain Manager(s), Project Controller(s), Engineer(s), and Construction Manager(s) as requested.
Occasional travel may be required in line with business requirements. Presence in the office required 3-5 days per week.
You can look forward to the following tasks:Contract planning:Initial team & stakeholder engagement, supporting document criteria, communication and presentationsEstablish and maintain the contract folder structure for draft contracts and schedulesTrack and compare changes and control contract and schedule revisionsStyle and formatting for clean execution versions for circulation, prepare contracts for signatureContract execution & obligations:Establish and maintain the contract management folder structure relating to executed contractsParticipation in Project Team meetings and updatesIdentification of Contract risks and opportunities, deviations, and deficienciesConsultation with the Project Managers on corrective actions and potential mitigationsDay-to-day administration and monitoring of the EPC contract to facilitate compliance with notices, obligations and deliverables required from the juwi project teamDay-to-day administration and monitoring of major subcontractor & supplier contracts to facilitate subcontractor compliance with requirements thereinDrafting of agreements, approvals, certificates, consents, determinations, notices, requests and compile supporting documentation for the Project Managers review and approvalPrepare contracts for signature by:Organise signature by authorised signatory and/or Notary /Apostille requirementsPrint hardcopies, sort, scan and compile for Project LibraryCompilation, establishment and tracking of the EPC Contract and associated project documents' Hold Points register (List of Deliverables), as well as other major subcontract & supplier Hold PointsEstablish, populate, track and update the contractual communication registers, as well as maintain the electronic and hardcopy file index systemCompile and maintain templates for contractual letters, notifications and other deliverables in accordance with EPC, associate project documents and SubcontractsEnsure contract deliverables are received by the Client and/or relevant stakeholders timeouslyEnsure contract deliverables are obtained by Suppliers & Subcontractors timeouslyAssist the project administrator in fulfilling the requirements for the compilation of monthly reports, and other approved formsIn conjunction with the Quality Representative and the Project Manager, establish and co-ordinate workshops related to contract obligation process descriptions (i.e. Control of Project Communications, Payment, Insurance claim processes)Point of contact to advise and guide juwi project team on contractual implications, approved forms, any actions arising during execution, and escalate to Contract Manager depending on complexityEstablish, administer and maintain the insurance claim process and compile templates as requiredYour energy is requiredYou impress us with these qualifications:
Experience of working within a project, engineering and construction environmentMinimum of 3 years' experience in a similar role, at comparable levelFluency in Italian and EnglishDemonstrable ability to work in matrix organizations and to operate in a culturally diverse international environmentAn understanding of the requirements and implications of EPC projectsConversant with contract management and standard (FIDIC, NEC, JBCC, etc.)/ proprietary contract formsProficiency in MS Office (Outlook, MS Word, Power Point, Excel)Excellent verbal and written communication skillsAbility to take initiative and organise effectivelyAble to prioritise own workload and work independently under pressureTeam playerDetail-orientedProcess drivenAt JUWI, an inspiring working environment awaits you. Our flexible working conditions create the space for you to integrate your work into your life:
Company culture: a space for creativity and innovationInternational teams: collaborating and communicating continuously with teams across the JUWI group fosters professional growth in a culturally diverse environmentStructured environment: benefit from well thought out processes and procedures within our ISO 9001:2015 certified matrix organizationProfessional development: access to a wide range of opportunities for advancing your careerSmart working: working from home opportunities is part of our commitment to cultivating a healthy work-life balanceHealth insurance: we've got your back, and your loved ones too! Our private health insurance plan covers you and your familyPerformance-based bonus: work toward your best performance, with your bonus also reflecting the region's performanceMeal ticket: fuel up and focus on your work! We've got you covered with a daily meal ticket for each work-dayOur energy matches yours? Then apply for a job with us!Ready for a dream job full of energy and opportunities? Then get started - you can start with a few clicks!
This is us - a strong team shaping the future At JUWI, we stand for a sustainable and strong future for all of us. Our motto "Power of Our Unity. Sustainable. Together. Strong" permeates everything we do, from planning to implementation.
We look forward to meeting you.
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