Who We Are
Extraordinary places, passionate people, and shared learning experiences: this is Aethos. We believe that traveling and hospitality should leave a lasting positive impact on the mind, body, and soul. That's the reason why we choose our locations very carefully and work together with people who want to be part of a community instead of just "having a job". Everyone who works at Aethos can make a personal impact on the community and company - great ideas can come from anywhere.
We are a young and dynamic hospitality company that understands the value of time with friends and loved ones. We make a conscious choice towards sustainability and wellbeing, and the luxury of time and space. We stand for freedom from the stresses and anxieties of modern life. We want to be the first choice for anyone who seeks respite and refuge from the boring, stressful, and unsustainable. That's why we define hospitality differently: while all our decisions should be made with the community and needs of our guests in mind, we always thrive to create a community that we want to be part of and that improves the world around us. We invite you to be part of our story.
About Aethos Milan
Aethos Milan is a boutique hotel and members club in Milan's vibrant Navigli district. With 32 individually designed rooms, a world-famous cocktail bar, a gym, and our Mediterranean restaurant we aim to make Aethos Milan a home for travelers and our members alike. The essence of great hospitality will however always be an outstanding team. That's why we are looking for you!
Job Overview
Aethos is seeking an experienced and detail-oriented Cluster Accounts Payable Specialist with expertise in the hospitality industry for our operations in Italy. The successful candidate will play a crucial role in managing the financial transactions and payment processes of our organization. The ideal candidate will have strong knowledge of the USALI (Uniform System of Accounts for the Lodging Industry) and possess fluency in Italian, along with excellent English language skills. The Cluster Accounts Payable Specialist will be responsible for all AP-related tasks from start to finish: booking invoices, preparing payments, supplier's requests, cost control, inventories control, problem solving in daily operations, and ensuring all administrative tasks are executed perfectly.
The candidate must be a true ambassador of the Aethos brand.
Our Cluster Accounting and Administrative team is in Milan and manages our Operating Italian Properties
Essential Job Functions and Responsibilities
Process accounts payable invoices and ensure accurate coding, documentation, and timely payments in compliance with company policies and procedures for our Italian Hotels
Managing different information systems
Maintaining spreadsheets and database
Cost control and Purchase orders validation
Organizing payment to suppliers
Making bank reconciliation
Making accounting reconciliation and monthly closing
Collaborate with various departments, vendors, and suppliers to resolve any payment-related inquiries or issues
Supervising the inventories of all our properties
Maintaining accurate and organized records of all Accounts Payable transactions, ensuring proper documentation for audits and financial reporting
Ensure compliance with Italian tax regulations and reporting requirements.
Assist in the month-end closing process by providing necessary reports and reconciliations related to Accounts Payable, accruals management, Asset Management and Depreciation
Participate in internal and external audits, providing required documentation and explanations.
Trips to our properties will be requested (20% travel time)
Office based in Milan
Core Competencies
Fluent in English & Italian is a must
2+ years of hospitality experience is a plus
Previous experience as an Accounts Payable Specialist in the hospitality industry is strongly preferred
Flexible schedule - long hours during Closing and Budget period
Ability to make thoughtful decisions and give constructive criticism
Maximizes efforts towards productivity, identifies problem areas, and assists in implementing solutions
Maintain a warm and friendly demeanor at all times, whilst remaining genuine
What we offer
Collaboration with a passionate and dynamic team at Aethos Hotels
Professional development and training opportunities, with possibilities for growth within the Aethos brand
Special rates on stays and services at our hotel
#J-18808-Ljbffr
