CEO Executive Assistant Posting Date: 6 Sep 2024 City: Genova Location: Genova, IT, 16129 Contract Type: Permanent Division: Consulting Planning, Monitoring & Business Support Level of experience: Intermediate RINA is currently recruiting for a CEO Executive Assistant to join its office in Genoa, Italy within the Consulting Planning, Monitoring & Business Support Division.
Mission The Executive Assistant is essential in providing high-level administrative and secretarial support, ensuring the smooth operation of executive functions and contributing to the division's overall effectiveness and success.
Key Accountabilities Email and Authorization Management : Handle emails, including authorizations, responses, and archiving in designated folders.
Timesheet and Expense Reimbursement : Manage and submit timesheets and expense reimbursements, ensuring accuracy and compliance with company policies.
Travel Management : Organize and coordinate travel arrangements for the CEO and accompanying colleagues, including the handling of visas and travel documentation when necessary.
Calendar Management : Efficiently manage the CEO's agenda, ensuring all appointments, meetings, and deadlines are scheduled and communicated appropriately.
Event and Meeting Coordination : Collaborate with colleagues to coordinate participation in events and arrange necessary services such as catering for meetings.
Procurement Requests : Handle the management and processing of purchase requests within the system, ensuring all procurement activities align with company requirements.
Education High School Diploma/GED in Business Administration or Finance Management.
Qualifications Previous experience as an executive assistant or in a similar role.
Excellent organizational and time management skills.
Attention to detail and precision.
Strong interpersonal and communication skills.
Fluency in Italian and a good level of English are required.
CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction.
EARN TRUST - Take everyone's opinion into account and remain open to diversity.
PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model.
MANAGE EMOTIONS - Recognize one's and other's emotions and express and regulate one's reactions.
PIONEER CHANGE - Actively embrace change and benefit from the new circumstances.
BUILD NETWORK - Forge trust relationships across departments and outside the organization.
MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources, and constraints.
ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way.
THINK FORWARD - Capitalize on experiences and translate them into action plans for the future.
With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player that provides certification, marine classification, product testing, site supervision, vendor inspection, training, and engineering consultancy services across a wide range of sectors.
Our business model covers the full process of project development, from concept to completion.
The aim is to guarantee a project's technical, environmental, and safety - and sometimes also economic and financial - sustainability.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas.
We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.
We are also compliant with the Italian Law n. 68/99.
#J-18808-Ljbffr