DEADLINE FOR APPLICATIONS24 August 2024-23:59-GMT+01:00 Central European Time (Rome)WFP celebrates and embraces diversity.
It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.Are you interested in further developing your professional experience while contributing to ending global hunger?
Are you passionate about helping those in need?
Would you like to join a global organization investing in its people?If so, an exciting fulfilling career awaits you!!!
Join our diverse and passionate team that works on varied and international projects directly contributing to saving changing millions of lives around the globe.ABOUT WFPThe United Nations World Food Programme (WFP) is the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability, and prosperity for people recovering from conflict, disasters, and the impact of climate change.At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.THE ROLETo manage and coordinate training events at the Brindisi site.
The position holder will coordinate and control a full range of business support services specifically for training events preparation and coordination, ensuring effective delivery of services.
The Business Support Associate will supervise two team members, manage training requests, schedules, and plans, ensure a smooth experience for clients/partners, and serve as the focal point for any queries or issues related to training events.KEY ACCOUNTABILITIES:Provide dedicated support for the planning and coordination of training events at the Brindisi site.Manage the training requests, schedule, plan, and prepare for training events, ensuring a smooth experience for clients and partners.Assist managers in planning, monitoring, and reconciling budget(s) for training events to ensure effective use of financial resources.Respond to complex business support queries or issues related to training events to provide timely, effective, and accurate resolutions for clients.Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc.Actively seek and use feedback to improve business processes and procedures related to training events coordination and organization in Brindisi.Coordinate tasks of junior colleagues to ensure support services for training events are delivered consistently and to the required standards.Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.Other duties as required.QUALIFICATIONS AND EXPERIENCEEducationCompletion of secondary school education.ExperienceMinimum 6 years of progressively responsible experience in event/training coordination or related field.Experience in an international organization is an asset.LanguageProficiency in English and in Italian (level C) is required.
Knowledge of another UN language is an advantage.SPECIFIC ROLE REQUIREMENTSEssentialExcellent customer orientation and service mindset.Proven track record of managing a team successfully.Strong organization and coordination skills, attention to details and record-keeping skills.Excellent communication and interpersonal skills, with the ability to address and resolve issues effectively and quickly.DesirableExperience with technologies to manage event schedules, registrations, and logistics, communication and collaboration.Excellent data analysis and reporting skills.Ability to prepare and deliver presentations, reports, and engage with stakeholders.TERMS AND CONDITIONSWFP offers a competitive compensation package which will be determined by the contract type and selected candidate's qualifications and experience.
Please visit the following website for detailed information on working with WFP " http://www.wfp.org Click on: "Our work" and "Countries" to learn more about WFP's operations.Salary scale: UN - Salary ScaleApplicants must be:Italian Residents holding a valid passport and/or identity card, and;Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station World Food Programme, UNHRD Brindisi, Ex SS 16 Km 906.9, 72100 Brindisi, Italy).
If not residing within commuting distance at the time of application, candidates must be willing to relocate to Brindisi, Italy, at their own cost before taking up the assignment.
WFP shall not be responsible for any costs associated with such relocation nor shall WFP assist or otherwise be involved in obtaining residency status or legal work permits.
Preference will be given to candidates who reside within commuting distance of Brindisi, Italy.Please note that applications should be sent in English.
Only applications received in English will be considered.REMINDERS BEFORE YOU SUBMIT YOUR APPLICATIONWe strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills, and UN Grade (if applicable).Once your profile is completed, please apply and submit your application.Please make sure you upload your professional CV in the English language.Kindly note the only documents you will need to submit at this time are your CV and Cover Letter.Additional documents such as passport, recommendation letters, academic certificates, etc.
may potentially be requested at a future time.Please contact us at ****** in case you face any challenges with submitting your application.Only shortlisted candidates will be notified.
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