The Business Coordinator is a key support member of the professional education, events, and training team.
The individual is responsible for providing executional support to implement and maintain a variety of high standard processes and tools related to Health Care Professionals (HCPs) attending company events including contracting and logistics in a timely and compliant manner.
Furthermore, the Business Coordinator supports multiple activities related to internal product training.
Essential Functions and Responsibilities
**Update and maintain event management tools**:
- Delegates and speakers' database
- Contracting tools
**Administrative Support to the Department including but not limited to;**
- Participates in a number of European back-office projects and makes recommendation to management for standard operating procedures improvements
- Monthly budget reconciliation
- Create and amend purchase order requests
**Management of logistics for International HCPs faculties attending company events, including but not limited to;**
- Arranging speakers' travel
- Create and amend purchase order requests, manage expense reports, update and track costs
- Collect post-event need assessment forms
**Cross functional support of**:
- Procurement department to support the setup of new vendors on Mallinckrodt systems
- Accounts Payable department to collect expenses claims
- Legal department to liaise on contract preparation
**Back up to Customer Events Manager for all contract and logistics tasks and processes**
**Support development and management of processes and tools used for the international team product training**
- Support on the development and the maintenance of the Learning Management System
- Manage contract and interactions with external vendors
- Manage logistics, agenda, support in the development of training material
Minimum Requirements
**Education / Experience / Skills**:
- Degree level preferred but not essential
- Min.
2 years' experience in commercial or sales support/coordination role, preferably in a regulated international environment
- Highly efficient in using MS Office Package:
- Proficient Excel skills are a must (i. e. formulas, pivot tables, slicers are a requirement)
- High attention to detail
- Excellent organizational skills
- Strong written and verbal communication and presentation skills in an international environment
- Able to work with mínimal supervision
- Able to work towards tight deadlines and manage ambiguity
- Ability and willingness to use and learn multiple customized IT tools
- Fluent in English
- Fluent in an additional European language (e.g.
French or German) is a strong plus
Organizational Relationship/Scope:
The Business Coordinator works closely with the International Sales Team, Market Access Team, Marketing, Medical Department and their Business Coordinators as well as with supporting functions like Finance, Procurement, Accounts Payable, Compliance and Legal.
This position reports to the Senior Director Training, Events and Professional Education and has no direct reports.
Working Conditions:
The location is either office based (UK, currently in our Staines offices) or remote working with the ability to attend the UK office for e.g.
training and meeting purposes as required.
Occasional international travel required up to 20%.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.
They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
LI-EG1
Pay: €25,000.00 - €35,000.00 per year