Business Analyst/Project Management

DEADLINE FOR APPLICATIONS

15 September 2024-23:59-GMT+01:00 Central European Time (Rome)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. Are you interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

ABOUT WFP The United Nations World Food Programme (WFP), a highly prestigious, reputable & world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). BACKGROUND AND PURPOSE OF THE ASSIGNMENT: This position is located in the Global Privacy Office (GPO) of the World Food Programme Headquarters in Rome, Italy.

WFP is on a focused path towards digitally transforming how it operates and how it best serves those in need so that it can accelerate the goal of achieving zero hunger by 2030. Data Protection is at the core of these services to make sure we protect the people we serve.

Under the supervision of the Senior Project Manager, the incumbent will provide technical and operational support as part of the WFP Global Privacy Office and will play a role in the roll out of WFP's Privacy Program across all division-wide organization.

As Business Analyst/Project Manager, the incumbent will support multiple initiatives, where the development has already taken place; he/she will be expected to manage the day-to-day delivery by working with a broad range of colleagues, partners and internal stakeholders.

MAIN ACCOUNTABILITIES/RESPONSIBILITIES: Planning and Coordination: Assist in project planning activities, including defining project scope, objectives, deliverables, and timelines. Coordinate project meetings, prepare agendas, and document meeting minutes. Development and Deployment of Project Management Tools: Support the development and deployment of project management tools, including software applications and digital platforms, to streamline project workflows, enhance collaboration, and improve project tracking and reporting. Requirements Gathering and Analysis: Collaborate with stakeholders to elicit, analyze, document, and prioritize project requirements. Ensure that requirements are clear, complete, and aligned with project objectives. Data Analysis and Reporting: Collect, analyze, and interpret project data to provide insights and support decision-making. Prepare and present reports, dashboards, and status updates to project stakeholders. Risk and Issue Management: Identify, assess, and track project risks and issues. Develop mitigation strategies and contingency plans to address potential problems and ensure project success. Quality Assurance and Control: Support quality assurance activities to ensure that project deliverables meet stakeholder expectations and quality standards. Conduct reviews and inspections to identify defects and areas for improvement. Change Management Support: Assist in managing project changes by assessing impacts, evaluating alternatives, and communicating changes to stakeholders. Support change implementation activities to minimize disruption and maximize adoption. Documentation and Knowledge Management: Maintain project documentation, including project plans, requirements documents, meeting minutes, and other project artifacts. Establish and maintain a centralized repository for project-related information and knowledge. Stakeholder Communication: Facilitate communication and collaboration among project stakeholders, including team members, sponsors, and external partners. Respond to inquiries, address concerns, and foster positive relationships to ensure project success. Continuous Improvement Initiatives: Identify opportunities for process improvement and efficiency gains within the project team. Propose and implement changes to streamline workflows, optimize resource allocation, and enhance project outcomes. Training and Support: Provide training and support to project team members on project management methodologies, tools, and best practices. Foster a culture of continuous learning and professional development within the project team. Administrative Support: Perform administrative tasks as needed to support project operations, such as scheduling meetings, arranging travel, and maintaining project documentation. Perform any other related duties, as required. SPECIFIC QUALIFICATIONS & EXPERIENCE REQUIRED: Education Advanced university degree in relevant discipline (including but not limited to business administration/management, project management) or related field with relevant work experience. Certification in project management (e.g., CAPM, PMP) is a plus. Required Experience At least 3 years of responsible professional experience in Project Management related roles, preferably in a TEC/Consultancy firm and/or large public/private sector organization. Proven experience in a business analysis, assistant project management or relevant role. Experience in developing and deploying project management tools and software applications. Experience working in a global, large-scale, complex, and fast-paced environments. Experience in roles that demand accuracy and quality, prioritization and execution against timelines. Experience working autonomously with minimal supervision and as part of a team, as well as to cooperate within a team, across different regions and time zones. Knowledge & Skills: Strong analytical and problem-solving skills. Excellent communication and interpersonal skills. Proficiency in project management software and tools. Knowledge of project management methodologies (e.g., Agile, Waterfall). Ability to work effectively in a fast-paced, dynamic environment. Attention to detail and commitment to quality. Strong organizational and time management skills. Ability to collaborate with cross-functional teams and stakeholders. Ability to contribute to large cross-functional projects. Strong analytical interpersonal, communications and presentational skills. Excellent drafting skills with the ability to write concisely and synthesize information from a variety of sources. Knowledge of Data protection, Privacy and Information Security regulations, international security standards and specific key legal issues, is desirable. Demonstrated cultural sensitivity and diplomatic skills. Ability to work harmoniously with people of different national and cultural backgrounds. Ability to plan and organize work programme with pre-defined reporting lines. Effectiveness orientation and proactivity. Strong sense of responsibility, confidentiality and accountability. Languages: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP's working language is desirable. WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

REASONABLE ACCOMMODATION WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at ******. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). Once your profile is completed, please apply, and submit your application. Please make sure you upload your professional CV in the English language. Kindly note the only documents you will need to submit at this time are your CV and Cover Letter. Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time. Please contact us at ****** in case you face any challenges with submitting your application. Only shortlisted candidates will be notified. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.



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