Job Posting: 14/Oct/2024
Closure Date: 11/Nov/2024, 4:59:00 PM
Organizational Unit: OIG
Job Type: Staff position
Type of Requisition: General Service
Grade Level: G-4
Primary Location: Italy-Rome
Duration: Fixed-term: two years with possibility of extension
Post Number: 2002691
CCOG Code: 2104
**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:
- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:
- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.
**Organizational Setting**
The Office of the Inspector General (OIG) provides oversight of FAO's programmes and operations through internal audit and investigations.
The post is located in the Office of the Inspector General (OIG) at FAO headquarters in Rome, Italy.
**Main Purpose**
The Audit Assistant performs a variety of routine administrative and audit (assurance and advisory) support functions, contributing to the efficient delivery of work by the audit units in OIG.
**Supervision Received/Exercised**
The Audit Assistant works under the direct supervision of the Deputy Inspector-General but may also receive guidance on specific tasks from the Heads of Unit in OIG's Internal Audit Branch (OIGA).
He/she acts independently in routine matters and consults with the Deputy Inspector-General and, where applicable, the OIGA Heads of Unit on new and/or more complex issues and procedures.
Supervision received provides for technical and procedural guidance and on-the-job learning.
**Working Relationships**
The Audit Assistant interacts with a wide variety of colleagues from within OIG and with immediate clients providing routine administrative and audit support services
**Key Functions/Results**
- Collect background information from various sources for the preparation and execution of audit plans.
- Assist audit teams with evidence gathering for audit assignments; participate in related meetings and missions as required.
- Enter, retrieve, structure and update selected information and data in the Office's information systems and databases for audit purposes and present results in standard format.
- Prepare electronic audit working papers to be filed in OIG's audit database, in accordance with standards and requirements.
- Edit and format draft audit reports; collate tables, reports, presentations, statistics and other documentation.
- Assist with maintaining and updating the OIG Internal Audit Quality Assurance and Improvement Programme and the Internal Audit Manual.
- Participate in developing improved work methods and processes in audit.
- Assist with preparation and monitoring of data for OIG office-wide use as required.
- Assist with preparation of OIG's quarterly and annual reports and other corporate reporting requirements.
- Assist with outreach activities to support the implementation of OIG's communication strategy.
- Assist with initiatives to strengthen the exchange of information and work practices between OIG's internal audit and investigation branches.
- Provide support to OIG focal points for communication, staff development and learning, and gender and diversity, as required.
- Perform a large variety of routine administrative tasks contributing to the smooth and efficient running of the Office.
- Respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
- Perform other functions as required.
**Impact Of Work**
The Audit Assistant participates as part of a team in the provision of audit and administrative support services.
Actions reflect on the immediate and wider work unit.
**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**
**Minimum Requirements**
Education: Secondary School Education.
Experience: Three years of relevant experience in the provision of auditing and/or administrative support functions.
Languages: Working knowledge (full proficiency - level C