Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness. ADMINISTRATIVE SECRETARY IIIAddress:Grade: 14Closing Date: 11/18/2024Job Summary:The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a self-motivator with strong problem-solving and customer service skills. This position will help the warden's office by providing administrative assistance and performing full secretarial functions of a confidential nature. This position also responds to telephonic inquiries for information, compiles and prepares weekly and monthly reports at the Arizona State Prison Complex (ASPC) – Eyman. Apply today!
Job Duties:Composes correspondence, uses computer equipment in the completion of job assignmentsCompiles and prepares weekly and monthly reportsMay compose replies to correspondence on routine mattersAttends meetings and types meeting minutesCompletes special projectsCreates, organizes and maintains confidential and administrative filesLogs, tracks, copies, and forwards responses for correspondence and documentationCollects and distributes all incoming and outgoing staff/department mailAnswers, screens, and refers calls appropriatelyCoordinates special events, meetings, and fundraising eventsDrives on State businessPerforms other duties appropriate to the assignmentKnowledge of:
- Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
- Business English including grammatical formatting and composition
- Computer usage and various software programs (Microsoft Office and Google Suite)
- Techniques in screening incoming calls, visitors, and telephone calls
Skill in:
- Problem-solving and time management
- Establishing and maintaining interpersonal relationships
- Written and verbal communication
- Handling multiple tasks
- Dealing with the public and staff both in person and via telephone
- Working with self-motivation and minimal supervision
- Time management
Ability to:
- Provide effective assistance to employees
- Investigate and resolve problems
- Plan, coordinate activities, and establish priorities
- Develop effective operating procedures
- Work effectively under a short deadline
- Maintain confidentiality
- Work in a prison environment
Selective Preference(s):- Two (2) years of professional office experience and proficiency in Microsoft Office & Google Suite
Pre-Employment Requirements:Employment is contingent on the selected applicant passing a background investigation and drug test. In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter. If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits:We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page. Retirement:Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison, if you are in a different retirement plan than the one indicated above.
Contact Us:The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
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