We are a language school based in the United States in Miami, currently looking for a Remote Administrative Assistant to become a valuable member of our team, playing a crucial role in supporting our educational programs, especially our summer camps.
This role is ideal for those passionate about education and possessing strong administrative skills. Your primary responsibilities will include handling day-to-day administrative duties, supporting various team functions, engaging in basic marketing tasks, and providing assistance in recruitment and program preparation. Additionally, we offer the exciting opportunity to work in person in New York, Miami, or Los Angeles during the summer, allowing for hands-on involvement in our vibrant summer programs.
This position is a perfect fit for organized, self-motivated individuals who excel in a remote work environment and are eager to contribute to the efficiency and success of our educational initiatives.
Join us for a fulfilling and dynamic administrative experience!
ResponsibilitiesManage Timely Responses:Respond promptly to emails/calls/messages from agencies, students, staff, and management.Facilitate effective communication channels to ensure smooth operations.Online Meetings with Management:Conduct regular online meetings with management to discuss work results and establish future goals.Collaborate on strategies to enhance overall administrative efficiency.Marketing:Search for new agencies and conduct marketing research.Contact prospective agencies and establish communication.Create and send newsletters to agencies.Follow up with agencies to maintain and strengthen partnerships.Social Media Management:Regularly create and update content on various social media platforms, including Instagram.Foster engagement and maintain a positive online presence.Recruitment Support:Assist in the recruitment process for seasonal staff.Source candidates, respond to inquiries, schedule interviews, and coordinate relevant documentation.Pre-program Tasks:Administer the database, ensuring regular updates to maintain accurate and up-to-date records.Collect pre-arrival paperwork from students/leaders/staff and ensure completeness.Provide regular reports to agencies/parents and follow up on any outstanding documentation.Manage the submission of necessary paperwork to universities, including student pictures and forms.Book entry tickets to excursions and maintain accurate financial and booking records.Collect placement tests from students, and diligently follow up on any missing tests. Assist students facing technical issues.Candidates, whether experienced or eager to learn, will have the opportunity to participate in level testing for student placement.Miscellaneous:The role may involve miscellaneous tasks not explicitly mentioned.The successful candidate should be adaptable and willing to undertake various assignments that contribute to the overall efficiency and success of the team.RequirementsBachelor's degree or current senior university student.Excellent command of written and oral English.Proficiency in other languages, preferably Italian.Good knowledge of computers and IT skills.Demonstrated ability to work independently from home.High level of independence and self-organization.Work HoursFull-time position requiring 40 hours per week. Must be available during business hours in the Miami/New York time zone.
Leave PolicyVacation periods are unpaid.Unpaid vacation days may be taken, up to a maximum of 20 business days, after August 18, 2025.Absolutely no vacations must be taken from May to mid-August.BenefitsCompensation based on qualifications and experience.Monthly payment in arrears.Potential opportunity to work in-person in New York, Miami, or Los Angeles for the 6-8-week camp in summer 2025, with assistance provided for visa processing.Application ProcessInterested candidates are invited to submit their CV and cover letter to ****** explaining their motivation to work with us. Please highlight how your qualifications and experiences align with the responsibilities of the role.
Compensation: $800 - $1,200 a month.
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